MSAC Grant Planning Questionnaire 2019

Thanks for your interest in writing an Maryland State Arts Council (MSAC) grant for an artist-in-residence program through Young Audiences! As one of the many perks of working with Young Audiences, our Program staff will walk you through the entire process. 

The first step is to gather some information about your school and the program that you're interested in. Remember: This is NOT the grant application! Once you've completed this questionnaire, your designated program coordinator will contact you to get started on the application itself.

For more details as you begin this process, check out the MSAC grant FAQs on the YAMD website by clicking hereIf you have any additional questions, please call the Young Audiences office at (410) 837-7577.

We look forward to working with you!



Basic Information



What is the username and password for your school's eGrant account? If you don't remember, your Young Audiences program coordinator will contact MSAC to collect that information for you. If you (or anyone else at your school) created an eGrant account in the past, you should NOT create a new account.

When creating a username and password, please remember:
  1. This information will be shared with your program coordinator so that they can help you write your application.

  2. This information will remain the same for all MSAC grant applications for your school from here on out (not just those that you are writing personally); therefore do not use personal information when creating this username and password. For example, you could use "Northwest1" for a username and "gotigers" for a password, but NOT "queenjill57" for a username and "ilovepuppies" for a password.


Welcome! We're excited you've chosen to apply for an MSAC grant for the first time. We'll need some additional information about your school to get started.




Since you're not sure if your school has written an MSAC grant before, we'll need some additional information about your school to get started.


Since you're not sure if your school has written a grant before, your program coordinator will need to check with MSAC to see if your school already has an account on eGrant. In the event that there is no account on file, please choose a username and password for your new eGrant account.
Contact Information
Site Coordinator

MSAC requires the school to designate a teacher or administrator that will be directly involved in the residency as the site coordinator. This is the person that will receive all correspondence coming directly from MSAC. Per MSAC guidelines, the site coordinator may NOT be a parent/PTA!

PLEASE NOTE: We at YA are happy to work with a parent/PTA member to write the grant! MSAC just requires a teacher or administrator's name to be listed on the application as the "site coordinator."
   

Great! We have all your basic information. Now it's time to plan your residency...

It's time to plan the residency program!


All MSAC-funded performing arts residencies include the following:
  • An orientation meeting with your teachers and planning
  • A kick-off assembly for up to 300 students (you may schedule more than one, but MSAC will only subsidize the cost of the first one)
  • A series of workshops for 3-8 classrooms (max 30 students per classroom)
  • A student culminating or sharing event
  • An evaluation meeting
  • Artist travel costs
  • Accompanist fees and/or equipment rental may apply for some artists.


All MSAC-funded visual arts residencies include the following:
  • An orientation meeting with your teachers and planning
  • Supplies and artist material prep
  • A series of workshops for 3-8 classrooms (max 30 students per classroom)
  • A student culminating or sharing event (optional)
  • An evaluation meeting
  • Artist travel costs

Many artists also provide teacher professional development that can be added to your residency program. Note that a professional development workshop is required for all smART Residencies (formerly known as embedded professional development residencies).

You can peruse all of your residency options on our website.

Residency Program Informatoin







Don't know which artist to schedule at your school? That's ok! Please give us a little more information about what you're looking for, and your program coordinator will contact you with some suggestions.




Don't know which Wolf Trap artist to schedule at your school? That's ok! Please give us a little more information about what you're looking for, and your program coordinator will contact you with some suggestions.



Budget Information

The cost of a residency varies based on the number of workshops, assembly and/or supply costs, and travel expenses. Depending on the program, the MSAC grant typically covers approximately 1/3 of the cost of a Young Audiences residency. 

With some variation, Young Audiences residencies will usually cost $3,500-$4,500, or $2,000-$3,000 after the MSAC funding. Your program coordinator will work with you to plan a program that is both meaningful for your students and teachers and suitable for your budget.

Once you complete this form, your coordinator will contact you with a preliminary budget.
   
MSAC will fund a residency that involves 3-8 classrooms (or "core groups") of up to 30 students per class. There must be a minimum of three classrooms.  

For each class, please provide the below information to the best of your knowledge. To add each additional class, please click "add another class."
    

Note that some artists have a minimum and/or maximum number of required sessions for their specific projects. Your program coordinator will let you know if your requested number of workshops will need to be adjusted based on your selected project.

Please also keep in mind that artists typically conduct a minimum of 3 workshops each day of the residency in order to maximize their time.
Scheduling Information

Not sure when you want to schedule yet? You can just indicate "fall" or "spring"-- You can always change the time of year once the grant has been awarded.

Have specific dates in mind? Please let us know! The sooner we get your program on the artist's calendar, the more likely it is that you'll get your preferred dates!
Final Thoughts


Student with drum
  
Thank you so much for completing this questionnaire! With this information, the rest of the grant writing process will go pretty quickly. Your program coordinator will be contacting you soon.

If you have any questions, please call Young Audiences at (410) 837-7577. 

We look forward to working with you in the upcoming school year!