Barrow Cadbury Trust Full Application form

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Welcome to the Barrow Cadbury Trust application form

We hope you find this form straightforward to complete. If you have any problems with completing it, please contact us on 020 7632 9060 or use the help link in the bottom left hand corner of this page which will take you to our email address (general@barrowcadbury.org.uk) Before completing this form, you should watch the short animation which tells you about what we try to achieve through our funding, and our programme pages to find out about the type of projects we wish to fund. You can also ring us for advice or use our brief enquiry form.

This form is divided into several different pages, each asking about a particular aspect of your organisation and project. If you want to see all the questions before you start, you can navigate through the pages using the page number links at the top of the form. You will see that we have given word limits on some questions. There is a word counter to the right hand side of those questions, to help you in drafting your application.

You can either type directly into the form or, if you prefer, you can cut and paste from another application such as Word. You can change the size of the text boxes in the form by dragging the bottom right hand corner. You are strongly advised to save your form regularly. We suggest, as a minimum, that you save when you complete each page. To save your form, use the hyperlinks at the top and bottom of the form. You will be asked for a password and, once you've saved the form, you will be sent an email with a link to your form and a note of your password. We do not have access to your password, but if you forget what it is, you can reset it yourself or ask us to send you a new password.

Many of the fields in the form are compulsory. These are marked with a red asterisk. If you do not complete compulsory fields, you will not be able to submit your application to us.

On the last page of the form, we ask you to upload several documents. These include a project budget. If you wish, you can use the Barrow Cadbury Trust's project budget form, or you may prefer your own format. We will also need a copy of your constitution (or equivalent), and your most recent set of accounts. You may want to check the documents we need by looking at the last page of the form before you start.

We know fundraising is expensive and time consuming so want to minimise the work required. If you have already applied for the same project to another funder and are seeking match funding from us, you are welcome to send us your application to that funder. You can upload it as an additional document at the end of our form. You will also need to complete our form but if you feel the response is fully covered in a different document you supply, please write ‘see document attached’. If it is not covered, or not fully covered, please provide the information we ask for as we will need it to assess your application. For example we need to know how your project will address gender and race inequality, something which other funders may not ask.

Once you have completed the form and uploaded your documents, click on the "Submit" button. Your complete form will appear on the screen for you to review. Once you are happy with it, click the "Confirm" button. You will receive an email acknowledgement with a copy of your form once you have successfully submitted it.

It may take up to four months for us to assess your application. Please bear this in mind when planning your start date. We will be in touch during this time either to discuss your application with you or, if it is not eligible for funding, to explain why.

At Barrow Cadbury Trust, we’re committed to protecting and respecting your privacy. You can see the full text of our privacy policy on our website here.

As part of this application form, we collect information about you to enable us to contact you. We may use your information to:

· Contact you regarding your grant application and, if successful, any subsequent grant;

· Contact you regarding matters that are relevant to the Trust’s and your organisation’s mission;

· Send you communications which you have requested;

· Seek your views or comments on the services we provide;

· Notify you of changes to our services.

We will not sell or rent your information to third parties. Once grants have ended, information will be stored for historical and research purposes. Electronic information is stored on our database and paper copies are transferred to and managed by Archives and Collections at The Library of Birmingham. Full details of research access to archived materials can be found in our privacy policy here.

By submitting this application form, you agree to us using your personal information in this way.

Page 2 - You and your organisation

Your contact details

Your first name

Your last name

Legal name of your organisation

This must be the legal name of your organisation (the name that is on your governing document)

Any other name your organisation is known by

For example this might be an operating name or set of initials

First line of your organisation's address

City

Post Code

Website

Your job title/role

Please tell us what role you have in the organisation (your job title or Board position).

Your telephone number

Your email address

Your mobile phone

About your organisation

Your organisation's legal status

Charity number

Companies House number

Your Companies House number must be 8 digits long. If it less than 8 digits, add zeros at the beginning to make it up to an 8 digit string. For example: xxxxxx becomes 00xxxxxx.

EduBase Unique Reference Number (if University)

Number of staff (full time equivalent) employed by your organisation

Number of Trustees/Board members

In which year was your organisation established?

Tell us about your organisation. What was it set up to do? Who is involved in it? Tell us about its track record, particularly activities related to this application (max 200 words).

If you are applying on behalf of a public body, assume that we know what it does, and tell us about the relevant work of your department. For all other types of organisation, tell us briefly about your organisation's aims, structure, and current activities, including the work it has done that is relevant to this application.

Your organisation's senior contacts

First name of the chair of your organisation (or another committee officer if you are the chair)

This must be a different person from the person filling in the form named above. If you are the Chair of the organisation and the main contact for this application, please give the details of a second office holder such as Treasurer or Secretary.

Last name

Role in the organisation

Email address

Phone number

Address for correspondence (if different from that of the organisation)

First name of your most senior staff member

Last name

Role in the organisation

Email address

Phone number

Page 3 - Diversity, equity and inclusion

Your organisation's approach to DEI

What is your approach to ensuring diversity, equality and inclusion in your Board and staff team? (max 200 words).

DEI in your Board

To help us understand who applies for and receives funding from us would like some information about the leadership of your organisation. This information will be used to inform our grant-making strategy but is not used as the basis of individual funding decisions. This question asks you about whether the members of your Board identify with particular characteristics that are commonly associated with structural disadvantage. If you do not collect information about the identify of your board, please leave this section blank.

If you are awarded a grant from the Trust the responses you provide in this section may be included in data published about our grants, to support our transparency and accountability on our grant making.

If you would prefer us not to share this data please tick this box.

How many members of your Board are from communities that experience racial inequality?

How many members of your Board are women or girls?

How many members of your Board are migrants, refugees or asylum seekers?

How many members of your Board are young adults (18-25)?

How many members of your Board are LGBT+?

How many members of your Board are disabled (including sensory disabilities, mental health issues and long term illness)?

Does the majority of your Board share other characteristics or identities that are not included above? If so please describe them (e.g. care experienced young people; people with experience of the criminal justice system; Muslims). If you do not collect information about self-identities but would like to tell us anything about the make-up of your Board, please use this box to do so.

DEI in your work

If you work directly with individuals, how do you ensure diversity, equity and inclusion in those you work with?

Page 4 - About your project

NB: If you have discussed a core grant with us, you should answer these questions from the perspective of the whole organisation.

Your project details

Which programme are you applying to?

Title of your project (max 55 characters)

Please give your project a name of no more than 55 characters

Planned start date

It may take us up to four months to assess your project (usually less for smaller applications). Please bear this in mind when setting a start date, and be realistic about what you can achieve.

Planned end date

Where will those who benefit from your project live?

If you will be working directly with individuals, how many people will you be working with? (Only include those you will be working with directly, not their families or the wider community).

We want to know more about the people who will benefit from your work and if it is intended to benefit particular groups of people. Please tick all that apply.

At least 75% will be from communities that experience racial inequity At least 75% will be migrants, refugees or asylum seekersAt least 75% will be women or girlsAt least 75% will be young adults (18-25)At least 75% will be LGBT+ people At least 75% will be disabled people including those with sensory, learning or physical disabilities, mental health support needs or long term illnessAt least 75% will be people who are educationally or economically disadvantagedOur work will not target any of the groups listed above

How much funding are you requesting?

Is this a continuation or development of a previous project? If so, give brief details of your work so far, so that we understand the difference you have made. (200 words max)

Please explain the aim of your project. Who will benefit and what do you hope to achieve? (200 words max)

What activities will you be carrying out? (500 words max)

If you will be working in partnership with another organisation, who are they and what is their role in the project? (150 words max)

How will your work complement that of other organisations? Why are you the right organisation to be doing this project at this time? (150 words max)

Working towards a more just and equal society is at the heart of the Barrow Cadbury Trust's approach. We have a particular focus on gender and race inequality, and expect the organisations that we fund to build an equalities perspective into their work.

Please tell us how your project will help reduce gender inequality.

Please tell us how your project will help reduce race inequality.

Page 5 - Management and evaluation

NB: If you have discussed a core grant with us, you should answer these questions from the perspective of the whole organisation.

Project management

Please provide details of staff who will be working on this project (name, relevant experience and role in the project, no wordcount). If you are seeking funding for a new post, please give details of what the post-holder's responsibilities will be.

What are the main milestones for your project? (max 200 words)

The purpose of this question is to ensure that we have a clear picture of the timeline for your project, for monitoring purposes. The level of detail we require here will depend on the type and complexity of the project. If it is small and straightforward (for example a grant for an event) just give us key dates. If it is more complex, provide more detail. If you are undertaking a research/policy project we require key milestones to understand the different phases of the work. You can upload your milestones as a separate document later if this is easier. If you do that, please type "see attached document" in this field. You will be able to upload your project plan on the last page of the form.

Will your project have tangible outputs (for example publications, seminars, roundtables)?

YesNo

What will these be?

How will you make sure your project stays on track? (max 200 words)

Explain how you will monitor progress and what you will do if your project does not proceed according to plan. Tell us about how you will report progress within your organisation, for example through reports to your senior management team or Board.

What are the main risks you have identified for this project, and how will you manage/overcome them? (200 words max)

Again, we expect answers to this question to be proportionate to the scale and complexity of the project. We want to know that you have thought through the risks you are most likely to encounter. If you feel there are none, or they are very minor, say so and explain why.

Evaluation

What difference (impact) do you expect your project to make? (200 words max)

Here we are looking for the change you expect/hope your project to lead to. For example you might be looking for your ideas to influence local or national policy, or to demonstrate a new way of addressing a complex problem, or to lead to change for individuals.

Describe your communications plan/strategy (200 words max)

We expect all policy and research projects to have a robust dissemination and influencing strategy, which in most cases will continue beyond the life of this grant. Please explain what you plan to do and when you plan to do it. In a later question we ask about evaluation, so there is no need to cover that here.

How will you evaluate your impact? (200 words max)

Page 6 - Budget and finances

Your project budget

What is the total budget for your project (from beginning to end, not per year)?

And how much are you seeking from the Trust?

If you need to raise more money, where will this come from and is it already secured? (max 150 words)

If you have a shortfall, tell us how you plan to cover it. Give details of the source (for example another funder, earning income, or part funding the project from your reserves) and whether or not you have already secured it. If you still need to raise additional funds, tell us the timetable for doing this.

Your organisation's finances

In order to assess your organisation's financial health we need some details of how your organisation's financial situation has changed since the end date of your most recent approved accounts:

1 Have you lost or gained any significant contracts, grants or other sources of funding? If so, please give details here. If nothing significant has changed, please write "none".

2 Please give the financial year end date of your most recent approved accounts (by approved accounts we mean those that have been signed off by your Trustees or Board)

This should be the date of the most recent set approved by your committee following the end of your financial year.

3 If the year end date of your most recent approved accounts is more than 12 months ago, please attach your draft accounts or out-turn for the year just gone (i.e. the year you will be reporting on in your next set of approved accounts).

4 If you are more than six months from your financial year end, please tell us your total anticipated organisational expenditure for the current year. If you are less than six months from your financial year end, please tell us your anticipated expenditure for both this year and the coming year.

5 How much of that anticipated expenditure you have secured to date, and what are your plans for achieving any remaining unsecured balance?

6 What will your organisation do if it does not secure the balance of funding needed?

Safeguarding policy

Does your organisation have a safeguarding policy?

YesNo

When was it last reviewed?

Have you received training in your organisation’s safeguarding policy?

YesNo

When (approximately) did you last receive training?

Please upload your latest safeguarding policy here

Page 7 - Additional information

Attachments

Please attach the following documents (unless otherwise indicated below):

Your project plan/key milestones, if you did not give details in the body of the form.

Your project budget. You can either download and use our budget spreadsheet using the link in the introductory page of this form, or provide your budget in a different format providing it contains the same information. If you use the hyperlink to our spreadsheet make sure you have saved your form by using the links at the top or bottom of the page before leaving the form. You can come back to your form at later stage provided you have saved it first.

Your governing document, unless (a) your organisation has a current grant from the Trust or (b) you are applying on behalf of a public or statutory body (such as a university or local authority).

The most recent set of annual accounts, approved by your Trustees and signed by your Chair, unless you are applying (a) on behalf of a current grant-holder and you know your organisation has submitted its most recent set of accounts (if you aren't sure, please upload a copy or contact us to check the most recent set we have on file) or (b) you are applying on behalf of a statutory organisation or public body (such as a university or local authority).

Living Wage

The Trust is an accredited Living Wage Employer and a Living Wage Funder. This means that we have committed to encouraging and supporting those we fund to become Living Wage Employers.

The Living Wage is set each year by the Living Wage Foundation and is enough to cover the basic cost of living in the UK. Living Wage Employers choose to pay their staff the Living Wage, which is higher than the legal “living wage” set by the Government that all employers have had to pay since April 2016. The Living Wage is currently £13.15 in London and £12 in the rest of the country. This is equivalent to £23,933 in London and £21,840 in the rest of the UK for a 35 hour week.

Being or working towards becoming a Living Wage Employer is not a condition of our funding and we will consider your application on its merits whether or not your organisation is, or is considering becoming, a Living Wage Employer. If your organisation is successful in your grant application to us and wishes to find out more, we can signpost you to support with accreditation. If you are a small organisation, we can help with accreditation fees.

We are collecting statistics on how many of our applicants and grant-holders are accredited Living Wage Employers so that we can track any changes over time. This information is for our internal purposes only and will not form part of our assessment.

Are you currently an accredited Living Wage organisation (i.e. are you registered with the Living Wage Foundation?)

YesNo

Do any of your employees currently earn less than the Living Wage (see above for current rates)?

YesNo

Is your organisation considering becoming a Living Wage Employer?

YesNo

When you click on "Submit, below, you will see a copy of your form to check. At the end you'll find a "Confirm" button which will submit the form to us.

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