Risk Assessment & Health & Safety | Professional Beauty London 2020

ALL EXHBITORS are required to complete a Risk Assessment that covers them for the entire duration of the exhibition;
Should you have a Contractor building your stand, you (the Exhibitor) must still complete this form, particularly as it now contains the Health & Safety Declaration pertaining to the stand's treatment activity;
Your Risk Assessment should cover the open period, as well as build and break - this may come as 2 separate Assessments from both the Exhibitor and Contractor, or as a combined Assessment.

Begin by identifying the stand below -

Your Stand

Company Name:

Stand Name:

Stand Number:

Full Name:

Email:

I am the:

ExhibitorContractor

Do you have a Contractor building your stand?

YesNo

Contractor

Company Name:

Contact Name:

Telephone:

Email:

Risk Assessment

Risk Assessments are a legal requirement, and will be the first thing your insurance provider will ask for should something occur. If you cannot provide one, it is unlikely that you will be covered.

A Risk Assessment covers you from the moment you arrive on-site during build, details your activities during open days, and sees you out through breakdown, and shows that you have considered risks not just to yourself, but to your staff, your contractors, visitors - anyone that will interact with your stand in any way.

The aim of a Risk Assessment is to demonstrate that you have taken due consideration to minimize all risks to your time on-site.

This Risk Assessment covers

Build &/or Breakdown period ONLYShow open days ONLYBuild, Breakdown and Show open days

Please tick as appropriate:

I have a Risk Assessment prepared and I will upload it belowI will enter my risks manually

Upload a Risk Assessment

The open period must be covered, as well as build and breakdown, for each stand.

RISK ASSESSMENT UPLOAD

Enter a Risk Assessment

Use this section to prepare a Risk Assessment. For reference, you can download an example here.

A reminder that this is simply an aid; it is your responsibility to identify any hazards presented on or by your stand and to declare them before coming on-site.

Does your stand include any of the following/are any of the following applicable?

TreatmentsDemonstrations of equipment or machineryManual handling of heavy stock or exhibitsWorking at heightElectrical appliances (not including standard display items or lighting)Use of power tools (or otherwise specialised tools) for buildOther

This is not an exhaustive list - if you perceive further risks than those listed above (particularly in relation to treatments), you should continue on to detail them below.

TREATMENTS: DETAIL OF RISK

Task:

What is the task in question? e.g. Applying skin cream

Hazard:

What hazards may arise from this task? e.g. Products in eyes; reaction to product

Who is at risk?

Who might be affected by the hazard/s? e.g. Therapist; visitors

Level of risk:

Controls in place:

Measures in place to combat the hazard? e.g. Treatment to be carried out by trained professionals only; discuss allergies with the client

To add more, click 'Add Another Risk'.

DETAIL OF RISK

For reference, you can download an example Risk Assessment here.

Task:

What is the task in question? e.g. Applying skin cream

Hazard:

What hazards may arise from this task? e.g. Products in eyes; reaction to product

Who is at risk?

Who might be affected by the hazard/s? e.g. Therapist; visitors

Level of risk:

Controls in place:

Measures in place to combat the hazard? e.g. Treatment to be carried out by trained professionals only; discuss allergies with the client

To add more, click 'Add Another Risk'.

Health & Safety Declaration

You have a duty to ensure the health and safety of yourself and others who may be affected by what you do or fail to do. This includes people who:

Work for you, including casual workers, part timers, trainees, contractors and their sub-contractors
Use the workplace you provide - whilst on-site this becomes the exhibition hall and in particular your exhibition stand
Are allowed to use the equipment on your stand
Visitors to your exhibition stand
May be affected by your work e.g. neighbouring exhibition stands

At the Show

Please tick as appropriate:

I will NOT be offering treatments at the exhibitionI will be offering treatments or treatment demonstrations at the exhibition

Conducting Treatments

If you are conducting treatments, or demonstrating treatments or equipment, please give details below.

PLEASE NOTE: a Special Treatment Licence may be required for the below treatments; always check with Newham Council directly if you are unsure, or to check a treatment not listed below.

If you are unsure, please contact Newham Borough Council directly: licensing@newham.gov.uk or 0208 430 2000. If you are not properly licensed, your treatments will be stopped on-site.

I intend to conduct the following treatments at the exhibition:

Semi-Permanent Make-up/MicrobladingLaser Treatments (of any kind)Radio Frequency TreatmentsMicrodermabrasionCryotherapyMicro-ChannellingMassageLED Light TherapyTeeth Whitening

I am charging for Semi-Permanent Make-up/Microblading:

Yes

hI am charging for Laser Lipo/Other Laser Treatments:

Yes

I am charging for Radio Frequency Treatments:

Yes

I am charging for Microdermabrasion:

Yes

I am charging for Cryotherapy:

Yes

I am charging for Micro-Channelling:

Yes

I am charging for Massage:

Yes

I am charging for LED Light Therapy Treatments:

Yes

I am charging for Teeth Whitening:

Yes

I intend to conduct the following treatments not listed above:

Please indicate whether or not you are charging for these treatments.

Exhibitor: Health & Safety Representative

To ensure we can contact a member of your team on-site in relation to health and safety matters, please give details of your nominated health and safety representative below.

As the nominated health and safety representative, this person must be able to provide the company's health and safety policy, and that of their contractors, if requested to do so on-site by appropriate authorities.

You should ensure the rest of your team also have contact details for this nominated person.

Full Name:

Position:

Email:

On-site Contact Number:

You now have the chance to review the information you have entered. You will then need to submit this form by clicking 'Confirm' at the bottom of the page. You should only consider the form submitted once you receive a confirmation email.

Click 'Review' now.