Information Technology Policies

Contact Information

First Name

Last Name

Known User?

If affiliated with a volunteer group, which group are you affiliated with?

Review Questions

How can you keep your passwords secure? (Check all that apply)

Use at least eight charactersUse a mixture of uppercase, lowercase, punctuation, and numbersUse simple dictionary words and phrases or dates that are easy to remember

After Checking with your supervisor to make sure you can take pictures, you take a photo at CAN with an Afterschool Program student and it turns out great. What should you do?

Post it to your social media account and tag CANUpload it to the CAN Pictures folder and then delete it from your phoneFollow the student on social media so you can share it with them

How can you help protect CAN data/materials? (Check all that apply)

Use a strong password and have a different password for each of my work accountsUse work devices/platforms responsiblyLimit cell phone use during educational programsInform someone if their name is being used for emails that aren't theirsAsk before beginning a new account or using a personal account (i.e. Canva, Slack, etc.) - CAN may already have one for you to use, it may be something CAN is interested in starting, or there may be a good reason why CAN isn't using itFollow safe data recovery practices; Upload content into the CAN Google Drive instead of storing it on your computer; Immediately inform your supervisor if hardware goes missing or programs are malfunctioning

True or False: CAN will provide laptops/work devices to all CAN employees and affiliates.

TrueFalse

Information Technology Acceptable Use Agreement

The aim of Community Action Network’s (CAN) Information Technology policies is to ensure access to the organization’s equipment and technology are safe, lawful, and equitable.

CAN seeks to promote and facilitate the proper use of IT in the interests of learning, teaching and research, including business and community engagement partnerships. The Acceptable Use Policy is intended to provide a framework for such use of CAN’s resources. It applies to all computing, telecommunication, and networking facilities provided by CAN. It should be interpreted in such a way that it can encompass new and developing technologies and uses, which may not be explicitly referred to.

As a CAN employee, VISTA, Intern, volunteer, or other affiliate, I agree to:

Limit equipment use to business/professional activities
Take responsibility for all actions performed with my account
Practice password confidentiality
Secure equipment when not in use
CAN owns all content employees and affiliates create for the organization while under employment with the organization
Report lost or stolen devices to CAN within 24 hours
Assume full liability for risks including, but not limited to, the partial or complete loss of company and personal data due to an operating system crash, errors, bugs, viruses, malware, and/or other software or hardware failures, or programming errors that render the device unusable

Read CAN’s full Information Technology Policies document.