CHT Stewardship Form

Homeowner:

First Name

Last Name

Phone

Property address:

Address Line 1

Address Line 2

City

Other:

Date existing system installed:

Reason for repair or replacement:

HVAC:
The towns of Chapel Hill and Carrboro require contractors obtain mechanical/electrical permits for HVAC replacements. Typically newly installed equipment must also be inspected, which requires an additional inspection after the installation is complete.

My initials below are my confirmation that I will make arrangements for someone to be home for any municipal inspections. I am responsible for any missed inspections or expired permits, and any fees that may be imposed by the Town of Chapel Hill or Carrboro.

Total Estimated Cost:

CHT Approved Contractor OR Other Option

I chose to

hire a CHT Approved Contractoremploy a contractor who is not CHT Approveddo the work myself (flooring only, requires pre-approval)

I choose to hire a CHT Approved Contractor to perform the work. By checking the box and signing below, I agree to allow CHT to employ a contractor, direct, inspect, and approve the work; and disburse stewardship funds directly to the contractor. I will provide access to my home during all standard working hours. If the full cost of the work is not covered, I agree to pay the difference prior to the start of work.

I acknowledge.

I choose to employ a contractor who is not CHT Approved. I will submit my contractor’s proposal or estimate or my own detailed scope of work and material data sheets. By signing below, I agree to the following conditions: 1. I or my contractor must acquire all required permits and close them out promptly (including safety requirements).

2. I will allow CHT to review and

when work is complete. The work must meet all applicable codes

modify, if necessary, the scope of work, including specifications, inspection requirements, etc., prior to beginning work.

3. I will allow CHT to inspect the work, both while in progress and when it is complete. I will promptly correct any deficiencies CHT identifies. My contractor and I will accommodate in-progress inspections at CHT’s convenience.

4. I acknowledge the risk that CHT may, at any time, reject the work and decline to disburse stewardship funds.

5. I agree that I am solely responsible for full payment for all labor and materials. I will provide evidence that I have paid in full for all labor and materials before CHT will release funds.

I choose to employ a contractor who is not CHT Approved.

Contractor Info

Contractor Phone Number

Contractor name and phone number:

Contractor Email

Electronic signature: By entering my name here, I certify that all information entered above is factual and complete, to my knowledge.

Guidelines for Stewardship Funding

CHT assesses applications for stewardship funding based on the following criteria:

1.Stewardship funds can only be used to replace home systems that have failed and cannot reasonably be repaired. Stewardship funds can additionally be used to replace non-mechanical systems that have exceeded their expected lives. Only specific systems in your home are covered by its stewardship account – CHT staff can tell you which ones are covered. The repair or replacement of other systems may be the responsibility of your homeowners’ association or may be entirely your responsibility.

2.Stewardship funds cannot be used for items such as routine maintenance or repair, cosmetic changes, home improvement projects, or other similar work.

3.Stewardship funds cannot be used to repair or replace systems which are under warranty. CHT staff can help you with warranty service if necessary.

4.With the exception of flooring, stewardship funds cover in-kind replacements only. Stewardship funds cannot be used for a replacement that CHT determines is inferior to the quality of the existing system when it was new. CHT may determine that a proposed replacement will be inferior solely based on your choice to use an unapproved contractor or to perform the work yourself. At CHT’s discretion, stewardship funds may be applied toward a replacement that CHT determines is superior to the quality of the existing system when it was new, but you will be responsible for paying the cost difference between an in-kind replacement and the better-quality replacement.

5.Funds are available for flooring replacement and hardwood repair only at a pre-determined rate per square foot and are prorated based on the actual life of the flooring.

6.CHT may, at its sole discretion, evaluate on a case-by-case basis any stewardship application, especially applications that CHT deems difficult to assess by the above criteria. Nevertheless, in all cases, CHT’s decision will be guided by the need to preserve the long-term affordability and health of the property.

7.Repairs for covered systems—HVAC, roof, and exterior siding—are subject to a $500.00 owner payment, plus the use of insurance proceeds if the repair is covered by owner’s insurance or the Homeowners Association insurance. Stewardship funds can then be accessed for any remaining outstanding balance. If the homeowner is on an annual maintenance plan for the HVAC system, and can prove the system has been serviced within the past 6 months, the$500 minimum requirement is waived.

CHT will only process requests for stewardship funding that include a complete application. CHT may request additional information and documentation before processing your application or disbursing stewardship funds. CHT evaluates proposed work and processes disbursements as follows:

1.CHT strongly encourages you to employ CHT-approved contractors for stewardship work. CHT disburses stewardship funds directly to approved contractors. Using an approved contractor limits your out-of-pocket expenses and provides assurance that the work will be prompt and professional.

2.If you employ an unapproved contractor, you still must use a licensed and insured professional. In this case, CHT disburses stewardship funds to you only after (a) the work passes CHT’s inspections, (b) you provide all documentation reasonably requested by CHT, and (c) you provide evidence that you have paid the contractor in full.

CHT discourages you from performing stewardship work yourself. Since the Stewardship Program is designed to cover full replacement costs, including both material and professional labor, CHT may reject do-it-yourself proposals without further explanation. Do-it-yourself proposals must include, at minimum, a detailed scope of work and data sheets forall materials. CHT approves do-it-yourself proposals only when it is obvious that the work will be professional quality. In this case, CHT disburses stewardship funds to you only after (a) the work passes CHT’s inspections, (b) you provide all documentation reasonably requested by CHT, and (c) you provide evidence that you have paid for all materials and labor in full.

There is no guarantee you will be reimbursed in full or part if repairs/replacements are done outside of the scope of these guidelines. The Stewardship Program is not a home warranty or an insurance product.

Owner initial: