Antarctica in the Community

About the scheme

The British Science Association is partnering with UK Antarctic Heritage Trust to help communities explore and celebrate Antarctica and its role in Climate Science through a new funding scheme.

We are inviting members of our Community Engagement Network to apply for £1000 grants to run an activity or project between May 2025 and September 2025.

Please read the grant guidelines before completing an application, they can be found on our website here -

https://www.britishscienceassociation.org/antarctica-in-the-community-grant-guidelines

Contact Information

First Name

Last Name

Email Information

Preferred Email

Personal Email

Work Email

Phone Information

Preferred Phone Number

Work Phone

Home Phone

Mobile Phone

Organisation Information

Organisation Name

Address 1

Address 2

City

Postcode

Region

In the event we are unable to reach your preferred email and phone number, you can provide an alternative email to reach you or your organisation:

Organisation type
Please choose the category that best describes your organisation.

Work of your organisation
Please choose the category that best describes the main focus of your organisation's work.

Organisation Information (continued)

Target audiences for your activity/project
Which users/audiences does your organisation work with and do you propose targeting with this activity?

We are looking for organisations that engage with:
- People identifying as being from minority ethnic backgrounds
- People living in communities which face multiple deprivation, including people disadvantaged in terms of education and income
- Disabled people (people who identify as being disabled)
- People living in a remote and rural location, defined as settlements of less than 10,000 people
Please briefly describe who you are going to work with (max. 150 words):

Organisation Description (200 words maximum)
Please provide a brief description of your organisation and the work that you do.

About your activity/project

Activity description (300 words maximum)
Please provide a general description of your activity/project. This does not need to be a complete, fully formed plan, but an overall idea of what form the activities will take and how they will run.

Please select which theme(s) are applicable to your activity/project (you can select more than one theme by holding ctrl and selecting each option from the list).

Participants
How many participants do you aim to take part in your activities?

About your activity/project (continued)

Impact objectives (300 words maximum)
Please provide a description of the impact your activities will have on those taking part, including how it will help communities to discover, understand, value and protect Antarctica

Please provide your proposed activity date(s). All activities must be completed by 30th September 2025.

Budget outline (200 words maximum)
Please provide a budget outline (ideally in bullet points) of costs associated with the activity/project and how the grant funding will be used.

Please make sure your budget follows our guidance on what the grant can be spent on. More information can be found in our grant guidelines.

We ask for your financial details to pay the grant into your organisation's bank account if you are successful. If you are unsuccessful we will delete financial data after a year. Please read our privacy policy for more details.

Details For Remittance Advice

Bank or Building Society?

Bank Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Bank.

Account Number

Sort Code

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance Team to identify and correctly allocate our payment. This could be an internal reference or the name of the organiser or your organisation.

Building Society Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Building Society.

Account Number

Sort Code

Roll/Reference Number

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you.

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance team to identify and correctly allocate our payment, this could be an internal reference, the name of an organiser or your organisation.

Contacts for remittance advice

Is your finance contact the same as the primary contact on page 2?

Yes

No

Finance Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Bursar/Local Authority contact?

Yes

No

Bursar/Local Authority Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Building Society contact?

Yes

No

Building Society Contact

First Name

Last Name

Work Email

Work Phone

Terms and Conditions

1. By submitting an application to the British Science Association, the organisation named in the application (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded a grant, to: 

1.1 hold the grant on trust for the British Science Association (referred to as ‘we’ or ‘us’) and use it only for your event/activity as described in your application or otherwise agreed with us, and only for expenditure incurred after the date of the grant award;  

1.2 hold your event/activity between May 2025 and September 2025. If for whatever reason you are not able to run your events/activities during this time, the grant money will have to be returned to the British Science Association. For these reasons, you will have contingency plans in case of illness or unforeseen circumstances; 

1.3 complete an organiser feedback survey (provided by the British Science Association); 

1.4 distribute a short feedback form (provided by the British Science Association) to your event/activity participants and return the completed forms to the British Science Association head office after the event/activity;  in addition you will

engage with the evaluation and monitoring process for this grant, which will include: an evaluation form, an impact interview, and providing us with photos , quotes and other impact information (with consent).

1.5 act lawfully in carrying out your event/activity, in accordance with best practice and guidance from your regulators, and follow any guidelines issued by us about the event/activity or use of the grant;  

1.6 correctly acknowledge the UK Antarctic Heritage Trust and the British Science Association in any press releases or marketing material. Please contact the British Science Association for additional information.   

1.7 use the UK Antarctic Heritage Trust logo on any marketing materials produced, either in print or online. The logo will be provided by the British Science Association; 

1.8 hold the grant in a UK based bank or building society account which has the same name as that of your organisation; 

1.9 immediately return any part of the grant that is not used for your event/activity or constitutes unlawful state aid;  

1.10 where your event/activity involves working with children, young people or vulnerable adults, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law;  

1.11 comply with data protection laws and obtain the consent of your beneficiaries for us and you to receive and process their personal information and contact them;  

1.12 keep accurate and comprehensive records about your event/activity both during the event/activity and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the grant, such as original receipts and bank statements;  

1.13 allow us reasonable access to your premises and systems to inspect event/activity and grant records; 

1.14 the UK Antarctic Heritage Trust and the British Science Association publicising and sharing information about you and your event/activity including your name and images of event/activities. You hereby grant us a royalty free license to reproduce and publish any event/activity information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way.  

2. You acknowledge that we are entitled to suspend or terminate the grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur: 

2.1 you use the grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions.  

2.2 you fail to complete the feedback forms or your activity/event differs greatly to that outlined in your application. 

2.3 you have match funding for the project withdrawn or receive duplicate funding for the same project costs as funded by the grant.  

2.4 you provide us with false or misleading information either on application or after award of the grant, act dishonestly or are under investigation by us, a regulatory body or the police, or if we consider for any other reason that public funds are at risk or you do anything to bring the British Science Association or the UK Antarctic Heritage Trust into disrepute.  

2.5 you enter into, or in our view are likely to enter into, administration, liquidation, receivership or dissolution. 

3. You acknowledge that: 

3.1 the grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;  

3.2 we will not increase the grant if you spend more than the agreed budget;  

3.3 if the provided bank account details including account name, account number and sort code, are incorrect, your grant payment may be significantly delayed or your grant offer may be withdrawn; 

3.4 the grant is not consideration for any taxable supply for VAT purposes;  

3.5 we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from nonpayment or withdrawal of the grant, save to the extent required by law;  

3.6 the British Science Association will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death however arising in grant-funded events and activities. Grant recipients are responsible for taking out any public liability or other insurance necessary to cover the activities. 

3.7 these Terms and Conditions will continue to apply for one year after the grant is paid or until the project has been completed, whichever is later. Clauses 1.6, 1.7, 1.9, 1.12, 1.13, 1.14, 3.5 and 3.6 shall survive expiry of these Terms and Conditions; and  

3.8 if the application and grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement. 

I agree to the terms and conditions

Yes