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Page 1

Hampshire and Isle of Wight Community Foundation

HIDDEN FIELDS

Programme ID

Round ID

Programme Manager ID

Round Submission Deadline

Funding Request ID

Funding Request Status

Contact ID

Organisation ID

Fieldset below will prefill with programme name, submission, public description and eligibility requirements

Application form

Size of Grants: Up to £10,000 per year for two years (up to £20,000 over 24 months)
Length of Grant: Two-year funding 
Location: Isle of Wight
Closing date: 22nd May 2024

The aim of this grant programme is to fund employability and skills initiatives for young people aged 11-25 years old, living on the Isle of Wight. Two-year grants are available for up to £10,000 per year (up to £20,000 over 24 months). Examples of projects could include youth clubs with sustained and structured activity programmes; coding clubs; themed workshops (for example IT, public speaking, CV writing); work experience initiatives; eligible social enterprises that offer skills for participants; and outdoor education programmes.

Thank you for submitting your application.

We already have an application from you for this programme. You may not apply more than once for the same programme.

If you believe you are seeing this message in error, please contact us.

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Programme Eligibility

Please read the following criteria to see if your organisation and your planned work fit the requirements of this fund.

Please answer honestly because we will not fund work that sits outside of these requirements.

We do not want you to spend time completing an application form that will not be considered for assessment.

Young Island Lives 2024, Criteria: 

1) Your application must be for work targeting young people aged 11-25 years old. Please ensure that you tell us about the barriers that they face. This could include young people living in poverty, young people who have struggled with mainstream education, care-experienced young people, young people with mental health problems, young people from minoritised groups, young people who are NEET, or who may be at risk of engaging in criminal activity. (NB this is not an exhaustive list of examples).
AND
2) Your application must be for a sustained programme of learning. This means we will not fund one-off trips or experiences but are looking to fund programmes of work that help young people to develop and grow. Funding can be for up to two years, enabling longer term interventions.

Additional Criteria:  Please phone HIWCF if your annual income exceeds our standard £1 million threshold; this fund DOES offer flexibility to make a number of grants to larger charities if you are meeting a need that other groups are not able to fulfill.

I have read the information above and consider that this application fully meets the fund requirements.

Page 3

If you need help or want to talk to us about your funding idea you can contact us on grantsadmin@hiwcf.com.

This form is automatically word counted to help guide you to keep your answers focused; we are looking for your answers to be clear, honest and jargon free.

Your Organisation

This set of questions is about the organisation applying. Please ensure these details are accurate because we will use them to stay in touch with you regarding this application

What is the full name of your group or organisation?

What is the official address of your group or organisation?

Address Line 1

Address Line 2

Town/City

County

Postcode

Additional details:

What is your website address if you have one?

If your online profile is through a social media page rather than a website, please include a link to this.

What is the general/office email of your organisation?

What is the phone number of your organisation?

Page 4

Main Contact Person

This set of questions is about the person who we should contact about this bid. You can choose who is best, for example your Chair, or a volunteer/staff member leading on this work.

First Name	Last Name
Email	Telephone

What role does this person have in the organisation?

Page 5

Organisation Structure

This set of questions is about the type of organisation you are.

When did your organisation start?

This can be an approximate date, to the nearest month and year.

What type of organisation are you?

Registered CharityCharitable Incorporated Organisation (CIO)Community Interest Company (limited by guarantee)Company Limited by GuaranteeConstituted Community Organisation (with a written constitution)More than one of these types apply to my organisationOther

Please tell us about the type of your organisation

Please provide your charity number

Please provide your company number

How many staff do you employ?

FTE

We understand that staff numbers can change and that many organisations have a mix of part-time and full time staff. Please give us the approximate 'full time equivalent' number that you currently have.

How many regular volunteers do you currently have?

How many people sit on your board/management committee as voting members?

Are you part of a larger regional or national organisation?

YesNo

Please explain your relationship with the regional/national organisation

It is useful to tell us if you have your own governing documents.

Page 6

Organisation Structure

This set of questions is about the type of organisation you are.

Please tell us what the aims of your organisation or group are

This only needs to be brief and should make clear the overall goal/s of your organisation.

What activities and services does your organisation provide on a regular basis?

Page 7

Community Links

This set of questions is about how your organisation represents the communities that it supports. HIWCF thinks it is important to fund organisations that reflect the communities and the communities of interest that they support.

Please tell us how your organisation is informed or led by people with experience of the work you do (this is often called 'lived experience' or 'user-led').

For example, this could be by having local people as trustees, by carrying out surveys, by having decision-making committees of people who are reflective of the communities/issues that you support.

Please give us examples of any partner organisations you work alongside.

These could be organisations that refer to you/you refer to/who run joint events and services with you.

Page 8

Organisation Finances

The next set of questions is about your organisation's finances. Please answer this section in relation to your organisation’s most recent financial year end.

What was the date of your last year end?

What was your total income at the end of your last financial year?

Round to the nearest £. For new groups that have not yet completed a full year of activity, please enter 0

What was your total expenditure at the end of your last financial year?

Round to the nearest £. For new groups that have not yet completed a full year of activity, please enter 0

At the end of your last financial year, how much did your organisation have as unrestricted reserves?

Round to the nearest £. This is the amount of money you have available to carry into the next financial year, that has no restrictions or terms/conditions attached - so is available for general use

If you would like to flag to us any unusual items of income/expenditure in your most recent account, please use the space below.

For example if you received a large grant in a different year to it being spent.

Page 9

You are now moving to the section of the application form where you can tell us about the work that you would like funding for.

Page 10

Project: When

This set of questions is about the time period in which you will deliver the grant and the locations in which you will deliver the grant.

What is the name of your project?

Planned start date

Please refer to the guidance notes for the fund you are applying to

Planned end date

Please refer to the guidance notes for the fund you are applying to

Project: Where

We are a place-based funder and where your project takes place is important to us. Please read the guidance notes for the fund you are applying to - some funds only cover work running in certain locations.

Please tick which local authority areas your grant will deliver work in:

Basingstoke and Deane Borough CouncilEast Hampshire District CouncilEastleigh Borough CouncilFareham Borough CouncilGosport Borough CouncilHart District CouncilHavant Borough CouncilIsle of Wight CouncilNew Forest District CouncilPortsmouth City CouncilRushmoor Borough CouncilSouthampton City CouncilTest Valley Borough CouncilWinchester City CouncilOther

Please specify the location where your grant delivery will take place

Which full postcode/s most accurately show where the project will be delivered?

For example, you may pick a local community hall where the work takes place. If your work is multi-site you can select up to three postcodes that best reflect the locations you will be active in.

Page 11

Project Activities

This set of questions is all about the work that you would like this grant to fund. Please focus your answers on the specific work you are seeking funding for.

In your own words, how would you describe the target group that your work is seeking to reach?

For example, are you going to be working with a target group of people such as young carers, or people who are unhoused? If the work is a general community initiative please tell us the area of support e.g. we will support all young people in the village of 'X'.

Please tell us about the activities you will run with the funding (the outputs of your project).

To help guide you to the detail we're after, we have broken down this big question into smaller questions all about your activities:

What is the activity?

For example, a youth group/ counselling sessions/ a training programme

Where will the activity take place?

For example, all sessions will be run on the village playfield

Who will deliver the activity?

For example, we have a team of three volunteers who will deliver the eco-garden sessions

How often will the activities take place?

For example, will your group meet weekly, are you seeking funding for a large one-off event, will this fund a certain number of staff delivery hours each week?

Page 12

Project Activities

This set of questions is all about the work that you would like this grant to fund. Please focus your answers on the specific work you are seeking funding for.

Please tell us how you know these activities are wanted and needed by the people you are targeting. You can tell us both about local need (statistics, research) and/ or about feedback/consultation/conversations that you have had with people in your community.

For example, we ask for regular feedback informally and through an annual survey, and the sessions we are seeking funding for are always at the top of the list.

We know that some people can experience barriers to accessing community projects and services; minoritised groups can be the worst impacted. How will you make sure that your project reaches the people who need it most?

This could be a range of ideas from choosing an accessible venue, to thinking about how you promote your project.

Page 13

Project Successes

We know the grants that we make can create big changes in Hampshire and Isle of Wight communities. This set of questions are all about the difference that your work will make.

Please select one impact theme from the list below that most closely matches the changes that your grant will bring about

Tackling Poverty and InequalityEmployabilityHealth and WellbeingCrime and SafetyFlourishing CommunitiesThe Environment

Please tell us in your own words how your project activities will make a difference to the people who use the project. What changes do you think you will see?

For example, young people gain skills, housebound people feel less isolated.

In funding bids these changes are often called 'outcomes' and are written as positive statements - 'as a result of this funding we think that young people will know more about online safety'.

Please tell us how you plan to measure these changes

This could be outcome tools, attendance records, feedback forms, case studies. We know that capturing the changes that your project makes can be tricky and HIWCF can provide resources to help with this.

Page 14

Project Reach: who will take part in the project?

This set of questions is all about the people who will take part in your project. We know that this will be an estimate, but please be guided by your experience and planning.

Please estimate how many people in total will directly take part in the project that you are seeking funding for.

Is your project targeted at specific age groups?

The project has no age targeting/all ages can take partThe project is aimed at particular age group(s)

Please let us know the age groups your project will target

0 - 4 years will be a core target5 - 11 years - primary ages will be a core target12 - 17 years - secondary ages will be a core target18 - 25 years - young adults will be a core target26 - 64 years - adults will be a core target65+ years - older people will be a core target

Are minoritised ethnic groups a core project focus?

The project has no ethnic group targeting/is a general community projectThe project is aimed at particular minoritised ethnic group(s)

Please let us know the minoritised ethnic groups your project will target

Asian or Asian BritishBlack, Black British, Caribbean or AfricanMixed or multiple ethnic groupsOther ethnic groups

Which other minoritized ethnic groups will your project target?

Are employability needs a core project focus?

The project is not targeting people because of their employment needsThe project is aimed at people with employability needs

Please use the list of options to tell us more.

Unemployment is a core project focusNEET people are a core project focusPeople at risk of being NEET are a core project focus

Is disability a core project focus? Please use the list of options to tell us more.

Disability is not a core project focusThe project will target disabled people

Is gender a core project focus?

The work is non gender specific (e.g. a food bank)The work is aimed at a particular gender

Please use the list of options to tell us more.

The work is focused on men (e.g. a men's support group)The work is focused on women (e.g. an employability programme for female ex offenders)The work is focused on people who are non binary and/or questioning.

Is sexuality a core project focus? Please use the list of options to tell us more.

Sexuality is not a core project focusThe project will target people who are gay, lesbian or bisexual

Please use this space to tell us anything else that might help us understand the needs of the people your project aims to benefit

HIDDEN FIELDS

/* On this page, we are taking data from multiple questions and mapping them to a single multi-select picklist. Therefore:

@CONCATENATE these fields in the submission connector to generate a value for the Core_Project_Focus__c multi select picklist */

ageGroups

ethnicGroups

employabilityNeeds

disability

gender

sexuality

noProjectFocus

/* Map each of the following fields into the multi select picklist indicated */

Target_Age_Groups__c

Target_Ethnic_Groups__c

Target_Employability_Needs__c

Target_Gender__c

Page 15

Project Budget

This set of questions is about the budget for the project.

Please use the table below to tell us how much funding you are applying for.

Spending Category

Total Project Cost

Amount Requested

Description of spending

This can include full and part-time staff connected to the grant delivery.

This can include: out of pocket expenses, volunteer training, DBS checks.

This can include all the costs of making your project run such as: room hire, publicity materials, refreshments, transport costs, consumables such as craft materials.

HIWCF will consider a contribution from the grant towards your overheads - the costs that would be in place whether you ran the project or not. This could be a contribution towards rent, or to core staff such as a CEO, administrator, or finance worker.

Please include in this budget line individual items of equipment that are over £50 each e.g. a laptop, a phone, a printer. Items under £50 or consumables should be listed under 'activity costs' e.g. a football, printer paper.

Total costs for the project

Amount you are applying to HIWCF to fund

Project balance

Your current request from HIWCF is more than the total cost of the project. Please check your figures carefully; we will not fund more than the total project cost.

Will you charge people to join project activities?

YesNo

Where is the balance of funding for the project coming from?

Do you need other funding to run this project? Has the funding balance been secured?

Page 16

Supporting Documentation

The assessment of your application will involve HIWCF making sure that your community organisation has in place the policies and practice that will ensure the smooth running of grant-funded work.

Each of the following documents is a core part of the bid. You will not be able to submit your application without attaching these core documents.

Please do contact us if you have any questions about these, or are having any technical issues uploading documents.

Governing Document

Please provide us with a copy of your governing document. If you are not registered on Companies House or the Charity Commission, please supply a signed and dated copy of your constitution.

Accounts

Please submit a set of accounts showing income, expenditure and unrestricted reserves for your most recent year end. If you have been established for less than a year, please attach a budget for your first year of operation.

Safeguarding Policy

Please attach a copy of your safeguarding policy.

Bank Statement

We can only make grants to community organisations that have a bank account in the name of their organisation. Please provide a scanned copy of a bank statement no more than 3-months old to verify that you are eligible to apply.

Please tick this box to confirm that this account has at least two authorised signatories, who are not related and not living at the same address.

Board/Management Committee Members:

Please attach a list giving the names of the people who are your Trustees/ Directors/Management Committee members.

Equity, Diversity and Inclusion Policy

Please attach a copy of your organisation’s policy around equalities.

Page 17

Declaration

Please click here to access the Grant Agreement that any funding would be covered by.

I confirm that I have read and agree to the standard terms and conditions set out in the Grants Agreement.

I confirm that the information given on the application form is true and my group has formally agreed that I can act on their behalf.

I agree to allow the Hampshire & Isle of Wight Community Foundation to retain on their database the personal and organisational data provided within this application form and supporting documents. This information will be used to help review and assess my application, administer any grant awarded, for the monitoring and evaluation of any grant awarded, for grant award promotion, and any grant-making feedback surveys administered.

Declaration Name

Declaration Position

Tick this box if you are a first time applicant to HIWCF

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