Open Call for Science Events and Gatherings

About the Open Call

To learn more about the Open Call for Science Events and Gatherings, please visit our website. You may review the FAQs here.

This application is open until 2pm Pacific Time, January 31st, 2025.

Questions? Reach out to science-events@hsfoundation.org.

Organization Information

Organization Legal Name

EIN

Please use the ##-####### nine-digit (with dash) EIN format.

University Department or Sponsored Project Name

If you are applying as a fiscally sponsored project or as a department within a university, enter that name here. Please write N/A if not applicable.

Website

Street Address

City

State

Zip Code

Primary contact

The primary contact is the main scientific organizer of the event, not, e.g., a university's office of sponsored projects contact. (The primary contact will also receive the submission confirmation email.)

Primary Contact First Name

Primary Contact Last Name

Primary Contact Title

Primary Contact Phone

Primary Contact Email

Payment Contact

Payment Contact First Name

Payment Contact Last Name

Payment Contact Title

Payment Contact Phone

Payment Contact Email

Request Information

Event Title

Abstract of Event

A summary of the request, including the purpose of the event, the rationale, and the main audience(s) served. Maximum 1200 characters (about 200 words).

Primary Focus Area

Event Start Date

When is the event you are seeking funding for? (It must take place between 4/15/25 and 3/31/26.)

Event End Date

If this is a multi-day event, when does the convening end? (If this is a one-day event, please leave this blank.)

Amount Requested (USD)

The funding request must be within $20,000 and $80,000 (inclusive), in increments of $10,000.

Total Cost of Event (USD)

The overall cost of the event, which may be equal to or greater than the request to the Heising-Simons Foundation. The total event cost must be less than $500,000.

Other Funders

Names of any other confirmed or likely funders of the event (e.g., NSF). Please write N/A if not applicable.

Proposal Materials

Please provide the following materials (as requested in the Proposal Guidelines) in any standard document or image format (MSWord, PDF, Excel, Google Docs, jpeg, etc). Use the "Choose File" button if you would like to upload an attachment, or use the Text Box if you would like to link to a Google Doc or similar.

Proposal Narrative (1-2 pages)

A description of the event including, e.g., the rationale for the event, the goals, intended outcomes, and expected impact of the event on the field, the expected attendees and communities served by the event, a brief explanation of why the event is difficult to fund through other sources, a draft event agenda, if available, and to the extent to which it applies, considerations related to inclusion, diversity, and accessibility. Links to existing documents/information are welcome to replace or enhance the description.

Proposal Narrative Hyperlink (if not attached above)

Project Budget

Project Budget Hyperlink (if not attached above)

Budget Narrative (1 paragraph)

Briefly describes the breakdown of funds requested from the Heising-Simons Foundation.

Budget Narrative Hyperlink (if not attached above)