The Evaluation Company Online Application 

General Information

To complete this form in Spanish or if you need a translation only:

Welcome to our online application! Please proceed below and make sure to read each step carefully. 
Current Name



Name on Academic Documents




Contact Information









Please be as specific as possible. The more we know about where you’re applying, the better we can assist you

Academic History     

Enter your academic and professional licensing history. 

You can include incomplete or in-progress studies too. 






Translation Services:
What is a Translation?

Translations and evaluations are not actually the same thing. Evaluations deal with equivalencies while translations deal with languages. We love languages but we do require certified English translations of all foreign-language documents. If your documents were originally issued in English, you can indicate that below and move on. If your documents were originally issued in another language, you have two options here:
  1. You can use our translation service. We'll provide a translation quote by email, after you complete the rest of this application.
  2. You can provide a certified translation from another professional translator or company. If you provide a translation completed in the United States, it must be performed by a member of the American Translators Association (ATA). We also accept professional translations from other countries as long as the translator is officially certified within that country, but keep in mind the translation is subject to approval.

Verification Services:
What is Verification?

Verification is the process by which we check documents for authenticity. Please read through the options below carefully.


Verification of Secondary Studies (High School)

All documents are reviewed internally by SpanTran. Some high school documents, however, require additional verification, specifically those from Haiti, Vietnam, the Dominican Republic, as well as all WAEC and NECO results. You must choose the "Please perform verification services" option in these cases. A working "scratch card" must be also be provided for WAEC/NECO results. If your highest level of study is high school or less, and you do not fall under these categories, you can choose the first option below in order to proceed with your application.

Verification of Post-Secondary Studies (College/University)

All post-secondary documents require additional verification with few exceptions.


Option 1 - Documents Direct:

You can arrange for your foreign university or college to send your official transcripts, degrees, certificates and/or diplomas directly to SpanTran by mail or by email. If you completed your program of study AND earned the credential/qualification/degree/diploma/etc., the documents must include the name of the credential you were awarded and the date it was awarded. We will provide more instructions after you submit this application. You can provide a scan or picture of your documents to start the process, but your final evaluation will only be released upon receipt of your official documents from your foreign institution. 

Option 2 - SpanTran Verification:

If the first option is too difficult, you can choose to use our Document Verification Service (DVS). Our verification team will then contact your previous institution to authenticate your documents. You must provide a clear copy of your foreign academic documents in order to start the process. You may also need to sign a consent form, which will be emailed to you after you submit this application.


Please note for Option 2: Verification response time varies. The time it takes us to verify a credential is independent of the turnaround time for the evaluation. In most cases, however, we can release your evaluation while the DVS inquiry is in progress. Please also note that SpanTran Document Verification Service is NOT a document retrieval service. We can't request your documents for you; we can only verify the documents that you have. You will need to provide a copy of your original, official documents in order to use the DVS service.


Processing times for verification services may vary depending on your country and institution of study.
For which country do you need verification services?
  • Please add all relevant countries from your academic history
  • Please list each country only once
Please note evaluations cannot be released until verification is completed.


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Your foreign studies and licensure history must be verified for authenticity. Please read the instructions below carefully before proceeding to the next page. We will email more information to you after you submit your application.

 

Verification of Nursing Transcripts - Please ask your foreign nursing school, college or university to fill out the attached "Transcript Request" form and send it to SpanTran along with a copy of your academic and clinical transcript. The form and documents should be emailed directly to SpanTran (verification@spantran.com). As an alternative, the school can mail the documents directly to SpanTran in an official, sealed institutional envelope. Our address is 2400 Augusta Drive, Suite 451, Houston, TX 77057. Documents cannot be mailed by you, your relatives, your friends or any other party. The "Sender" field on the shipping label or envelope must clearly show your foreign academic institution's address.

Verification of Nursing Licensure - If you were licensed as a nurse in another country, we need to verify your licensure history. Please contact the foreign Nursing board or authority and ask them to fill out the attached "Licensure Verification Form." Please ask the board to complete the form and email or mail it directly to SpanTran as mentioned above.

Please note - if you have completed any additional foreign university or college studies in a field other than nursing, you will need to arrange for verification of those credentials as well, either by email or by mail, as described above.

Forms:
SpanTran Nursing Transcript Request
SpanTran Licensure Verification Form


Evaluation Services - Click to Learn More




Please choose a processing period:







Please Note: Turnaround times take effect once we receive all payments and documents required for your case. Certain cases may require additional time for translation or verification reasons but we will let you know via email if that applies. We DO NOT recommend applying for the 2 or 5 business day turnaround time if your completed foreign degree(s) fall under any of the careers mentioned below: 

Architect

Emergency medical technician

Occupational therapist

Physician assistant

Audiologist

Lawyer

Occupational therapist assistant

Podiatrist

Ayurvedic medical doctor

Licensed professional counselor

Optometrist

Psychologist

Chiropractor

Medical doctor (all specialties)

Optician

Respiratory therapist

Clinical laboratory scientist

Medical laboratory scientist

Osteopathic physician

Speech-language pathologist

Clinical psychologist

Medical technologist

Paramedic

Traditional Chinese medicine doctor

Dental hygienist

Midwife

Pharmacist

Veterinarian

Dentist (all specialties)

Naturopathic doctor

Phlebotomist

Veterinary technician

Diagnostic radiographer

Nurse (registered nurse, licensed practical nurse, enrolled nurse, nurse practitioner, etc.)

Physical therapist

X-ray technician

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Delivery - How do you want to receive your evaluation?

An electronic copy of your evaluation will be emailed to the address you provide at the beginning of this application. You can provide an additional email address below at no cost (admissions email address of your target university, for example).

Two hard copies of the evaluation and translation (if ordered) are included. If you need more than two copies, contact our office afterward to make arrangements. Additional hard copies beyond the first two will incur a cost of $30 per hard copy. Please note that delivery costs are separate.

If you need delivery to a non-residential address, such as a college, university, institution, or business, you must select the "Priority Courier" option. This option ensures that your documents will be delivered quickly and correctly with tracking information included. PLEASE NOTE: You must select "International Courier" if you need delivery to any address outside the United States. 

An electronic copy of your evaluation will be emailed to you and will be provided to the Texas Board of Nursing upon completion. You can provide an additional email address below at no cost (admissions email address of your target university, for example).

Two hard copies of the evaluation and translation (if ordered) are included. If you need more than two copies, contact our office afterward to make arrangements. Additional hard copies beyond the first two will incur a cost of $30 per hard copy. Please note that delivery costs are separate.

If you need delivery to a non-residential address, such as a college, university, institution, or business, you must select the "Priority Courier" option. This option ensures that your documents will be delivered quickly and correctly with tracking information included. PLEASE NOTE: You must select "International Courier" if you need delivery to any address outside the United States. 


One email address only

Delivery Address 









Delivery Address #2









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ID Upload

You must upload at least one document to continue!  Please upload a scanned copy of an ID type listed below.

All applicants must provide ONE of the following government issued forms of identification: 
  • State Identification (foreign or US)
  • Passport
  • Permanent residency
  • Naturalization paper
  • Driver’s license (foreign or US)
If your legal name has changed, please upload one of the following for proof of name change, in addition to your current ID. Click "Add another response" to upload multiple files.
  • Marriage license
  • Driver’s license (if it includes both previous and current names)
  • Naturalization certificate
  • Passport information page
  • Permanent residency card (green card)
  • Court-ordered name change

Document Upload

Please provide a scanned copy of your official academic documents and any professional licenses. Academic documents should be stamped and signed by the issuing school, examination board, university, or college, usually by the Registrar or Records Office. Foreign academic documents include diplomas, certificates, transcripts, mark sheets, diploma supplements, and more. If you completed a program of academic study please provide your diploma/degree certificate/title if applicable. Please provide any information you may have on the grading system used for your study. This may be found on the reverse side of a transcript or marksheet or could be a separate document. You can email additional documents to us later on in case you forget something. Please scan your documents with a scanner if possible. You can also try to scan or take pictures of your documents using a smart phone. Color copies are always preferred. Click "Add another response" below to upload more than one file. 

If your foreign school or institution is sending your documents directly to SpanTran, please indicate below. We still encourage you to upload a scanned copy of your official documents if you have them. 
  
Please note that SpanTran cannot retrieve documents on your behalf. If you don't have any documents on hand, you must request replacements from your previous institution(s).

PLEASE DO NOT MAIL YOUR OWN ORIGINAL DOCUMENTS TO SPANTRAN YOURSELF. THEY WILL NOT BE RETURNED.

You must upload at least one document to continue! 

Be sure the copies are legible and show all 4 corners of the documents. Please scan the back of the documents if there is anything printed there. 


Terms and Conditions - Please read carefully!

Acceptance of the Terms and Conditions:


I am age 18 or older, or I am a parent or guardian of the person whose credentials are to be evaluated and I agree that: 

1.  All payments made to SpanTran are non-refundable except for fees judged by SpanTran to be over-payments.

2. I authorize SpanTran to share my personal and academic details and documents with relevant third parties, including but not limited to universities, institutions, verification/evaluation agencies, translators, and employers, as deemed necessary by SpanTran for the purposes of evaluating, verifying, and/or translating my credentials. SpanTran will follow GDPR guidelines whenever relevant. 

3. My evaluation and/or translation will be based exclusively upon the documents submitted to SpanTran by me or on my behalf. I certify that all of my information and documentation is true and accurate. 

4. SpanTran will not issue my evaluation until I provide all necessary documentation and pay my balance in full. 

5. There will be no refund if any of my documents, materials, or personal details are found to be fraudulent. If fraud is discovered, SpanTran will notify all relevant parties, including target academic institutions, agencies, boards or employers, as well as other members of NACES. SpanTran will not be liable for any damages. I will pay for all legal fees or expenses resulting from any claim I make based on incorrect information that I provided to SpanTran. 

6. There will be no refund for verification services except for fees judged by SpanTran to be over-payments for services not needed. SpanTran's Document Verification Service includes three attempts my previous institution to verify my documents. There will be no refund if the issuing institution does not reply to SpanTran’s verification request. In certain cases, I understand that SpanTran may issue my evaluation with "Verification in Progress." 

7. SpanTran retains files for five years from the date of completion. Once an evaluation is issued, I have 30 days to submit in writing any questions or appeals. SpanTran reserves the right to deny my request(s). I understand that a $50 administrative fee applies if I submit an appeal beyond 30 days of receiving my evaluation.

8. SpanTran is not responsible for mail that is lost or wrongly delivered by the post office or by a courier. Any documents or correspondence received by SpanTran are the property of SpanTran, regardless of the medium of delivery, including but not limited to: mailed, emailed, or faxed transcripts, certificates, and other documents pertaining to this application. SpanTran is not obligated to share such documents or correspondence.


9. If I am paying by credit or debit card, I agree for this account to be charged for the total amount of all services requested in this application. 

10. SpanTran is not responsible for lost or damaged original documents. 

11. SpanTran reserves the right to cancel my file if required. In such cases, SpanTran may issue a full refund minus a $50 processing fee. 

12. CUBA - I understand that documents from Cuba are subject to additional review by SpanTran. After review, SpanTran reserves the right to cancel my file if my documents are deemed unacceptable for evaluation. In such cases, SpanTran will issue a full refund minus a $50 processing fee.
13. SpanTran will not issue a refund if I choose to cancel my application for any reason. I understand that I have a responsibility to cooperate with SpanTran's policies, especially those concerning translation, verification, and evaluation. 

14. Processing times listed on the application are estimates. SpanTran reserves the right to retain all service fees, including rush fees, in the case that additional research or verification increases the processing time required for evaluation.


Payment Information








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Billing Address