Community Grant Application Form

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The British Science Week Community Grant Scheme  aims to expand and diversify the audiences who engage with science and grow interest in science by empowering and supporting community groups to run their own science activities during British Science Week. British Science Week 2025 will take place on 7th - 16th March.

This scheme offers £500 and £1000 grants for community groups that work directly with audiences who are traditionally under-represented and currently not engaged in science activity.

We welcome applications from special educational needs, additional support needs, hospital and supplementary schools, as well as English as a Second Language groups.

However, community grants cannot be used for primary or secondary school events or activities. If you represent a school or college, please check the criteria and apply for our Kick Start Grants instead. School groups that are eligible for both grants cannot receive both Community and Kick Start grant funding in the same year.

For additional information, please visit the grant website and review the grant guidelines before submitting your application. Please ensure you press 'submit' and then 'confirm' at the end of your application. You will receive a confirmation email and PDF copy after you have confirmed your application. 

If you have any questions, please get in touch at communities@britishscienceassociation.org.

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Contact Information

First Name

Last Name

Email Information

Please provide the email address for the primary contact.

Please make sure you use an email account that is monitored frequently as all future communications that relate to your grant application will come to this email address.

Phone Information

Preferred Phone Number

Work Phone

Home Phone

Mobile Phone

Have you ever organised an event or activity for British Science Week before?

Notification Email

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Organisation Information

Organisation Name

Address 1

Address 2

City

Postcode

Region

In the event we are unable to reach your preferred email and phone number, you can provide an alternative email to reach you or your organisation:

Organisation type
Please choose the category that best describes your organisation.

Please Note

By selecting None of the above, you are not eligible for this grant. You may be eligible for our Kick Start grants instead.

Please Note

By selecting School/College, you are not eligible for this grant. You may be eligible for our Kick Start grants instead.

Work of your organisation
Please choose the category that best describes the main focus of your organisation's work.

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Organisation Information (continued)

Target audiences for your event/project
Which audiences/communities does your organisation work with and do you propose targeting with these activities? You can select more than one group, but please only select groups that your organisation proactively engages.

We are looking for organisations that engage with:
- People from ethnic minority backgrounds
- People living in communities which face depreviation, including people disadvantaged in terms of education and income
- People with a disability or long-term health condition
- People living in a remote and rural location, defined as settlements of less than 10,000 people
- Girls and women

Please note: You can select multiple users/audiences by holding ctrl (for PC and windows users) and selecting each option from the list. If you are using a mac you need to hold down the command key instead.

Please Note

By selecting none of the above, you are not eligible for this grant scheme.

Organisation Description (200 words maximum)
Please provide a brief description of your organisation, including the audiences/community members you work with.

Has your organisation received a British Science Week Community Grant in the past?

Would your organisation like to join the British Science Association’s Community Engagement Network? Members of the network will receive emails about relevant opportunities and activities. Please see the website for more information (right click to open in a new tab).

YesNo

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About your event

Will your activities occur between 7th -16th March 2025?

Yes

Please Note

Only proposals that have an event occuring during British Science Week are eligible

Participants
How many participants do you aim to engage with your activities?

How much funding are you requesting?

Please Note

If applying for this amount, you must run follow-up activities with the same audiences/community members after British Science Week. You cannot apply to run multiple events during British Science Week but nothing after, and you cannot repeat your event after the Week with different audiences.

If your application is not successful for £1000, would you like to automatically be considered for £500?

Yes

No

Event description (300 words maximum)
Please provide a general description of the activities you plan to run during British Science Week.

Event objectives (300 words maximum)
Please provide a description of your event/project objectives, including
- the audiences you will target
- how it will engage them
- how it will benefit or impact them.

Long-term engagement plan (300 words maximum)
If applying for £1000, your project must include activities that run before or after British Science Week. Please outline your extended project plan, including
- how you will ensure participants' continued connection with the project
- how your participants will take part.

Budget outline (200 words maximum)
Please provide a budget outline (ideally in bullet points) of costs associated with the event/project and how the grant funding will be used. This should equal your requested amount (£500 or £1000).

Please make sure your budget follows our guidance on what the grant can be spent on. More information can be found in our grant guidelines.

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We ask for your financial details to pay the grant into your organisation's bank account if you are successful. If you are unsuccessful we will delete financial data after a year. Please read our privacy policy for more details.

Details For Remittance Advice

Bank or Building Society?

Bank Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match those of the account holder, in line with the records held by your Bank.

Account Number

Sort Code

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance Team to identify and correctly allocate our payment. This could be an internal reference, the name of an organiser or your organisation.

Building Society Details

Account Name

The Account Name used must match those of the account holder, in line with the records held by your Bank/Building Society

The Account Name used must match that of the account holder, in line with the records held by your Building Society.

Account Number

Sort Code

Roll/Reference Number

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you

This field must be completed with the correct Roll/Reference Number number in order for payment to be allocated to your account. Failure to give correct details will result in a delay in our payment reaching you.

Details for remittance advice

Please note the information you would like shown on your Remittance Advice, in order to help your Finance Team to identify and correctly allocate our payment. This could be an internal reference, the name of an organiser or your organisation.

Contacts for remittance advice

Is your finance contact the same as the primary contact on page 2?

Yes

No

Finance Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Bursar/Local Authority contact?

Yes

No

Bursar/Local Authority Contact

First Name

Last Name

Work Email

Work Phone

Do you wish to add a Building Society contact?

Yes

No

Building Society Contact

First Name

Last Name

Work Email

Work Phone

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Additional Information

Would you like to subscribe to the BSA's monthly newsletter to hear about the latest news, upcoming events, and ways to get involved with the BSA’s programmes? If you change your mind, you can unsubscribe at any time. Your details will not be used for any purpose other than this newsletter. You can read our privacy policy for more details (right click to open in a new tab).

YesNo

Where did you hear about this grant?

Other:

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Terms and Conditions

1. By submitting an application to the British Science Association, the organisation named in the application (referred to as ‘you’ in these Terms and Conditions) agrees, if awarded a grant, to:

1.1 hold the grant on trust for the British Science Association (referred to as ‘we’ or ‘us’) and use it only for your event/activity as described in your application or otherwise agreed with us, and only for expenditure incurred after the date of the grant award;

1.2 hold your event/activity within British Science Week (7th to 16th March 2025). If for whatever reason you are not able to run your events/activities during this time, the grant money will have to be returned to the British Science Association. For these reasons, you will have contingency plans in case of illness or unforeseen circumstances;

1.3 complete an organiser feedback survey (provided by the British Science Association) after British Science Week;

1.4 distribute a short feedback form (provided by the British Science Association) to your event/activity participants and return the completed forms to the British Science Association head office after the event/activity;

1.5 act lawfully in carrying out your event/activity, in accordance with best practice and guidance from your regulators, and follow any guidelines issued by us about the event/activity or use of the grant;

1.6 correctly acknowledge UK Research and Innovation (UKRI), British Science Week and the British Science Association in any press releases or marketing material. Please contact the British Science Association for additional information. 

1.7 use the British Science Week logo on any marketing materials produced, either in print or online. Downloadable logos can be found on the British Science Week website;

1.8 hold the grant in a UK based bank or building society account which has the same name as that of your organisation;

1.9 immediately return any part of the grant that is not used for your event/activity or constitutes unlawful state aid;

1.10 where your event/activity involves working with children, young people or vulnerable adults, adopt and implement an appropriate written safeguarding policy, obtain written consent from legal carers or guardians and carry out background checks for all employees, volunteers, trustees or contractors as required by law;

1.11 comply with data protection laws and obtain the consent of your beneficiaries for us and you to receive and process their personal information and contact them;

1.12 keep accurate and comprehensive records about your event/activity both during the event/activity and for seven years afterwards and provide us on request with copies of those records and evidence of expenditure of the grant, such as original receipts and bank statements;

1.13 allow us reasonable access to your premises and systems to inspect event/activity and grant records;

1.14 the British Science Association publicising and sharing information about you and your event/activity including your name and images of event/activities. You hereby grant us a royalty free licence to reproduce and publish any event/activity information you give us. You will let us know when you provide the information if you don’t have permission for us to use it in this way.

1.15 you, or someone from your organisation, will inform us immediately of any safeguarding incident or allegation involving a member of your organisation, project staff, volunteers or agents which occurs within the grant funded project. You, or someone from your organisation, will inform us immediately in the event of an investigation against your organisation or a staff member or volunteer by the police or a regulatory body which relates to the grant funded project.

2. You acknowledge that we are entitled to suspend or terminate the grant and/or require you to repay all or any of the grant in any of the following situations. You must let us know if any of these situations have occurred or are likely to occur:

2.1 you use the grant in any way other than as approved by us or fail to comply with any of these Terms and Conditions.

2.2 you fail to complete the feedback forms or your activity/event differs greatly to that outlined in your application.

2.3 you have match funding for the project withdrawn or receive duplicate funding for the same project costs as funded by the grant.

2.4 you provide us with false or misleading information either on application or after award of the grant. In relation to the grant funded project, you or your organisation act dishonestly or are under investigation by us, a regulatory body or the police, fail to inform us about a relevant safeguarding incident or external investigation, or if we consider for any other reason that public funds are at risk or you do anything to bring the British Science Association or UK Research and Innovation into disrepute.

2.5 you enter into, or in our view are likely to enter into, administration, liquidation, receivership or dissolution.

3. You acknowledge that:

3.1 the grant is for your use only and we may require you to pay us a share of any proceeds from disposal of assets purchased or enhanced with the grant;

3.2 we will not increase the grant if you spend more than the agreed budget;

3.3 if the provided bank account details including account name, account number and sort code, are incorrect, your grant payment may be significantly delayed or your grant offer may be withdrawn;

3.4 the grant is not consideration for any taxable supply for VAT purposes;

3.5 we have no liability for any costs or consequences incurred by you or third parties that arise directly or indirectly from the project, nor from non‑payment or withdrawal of the grant, save to the extent required by law;

3.6 the British Science Association will not be held responsible or liable for any consequences, whether direct or indirect to any loss or damage, personal or otherwise, injury or death however arising in grant-funded events and activities. Grant recipients are responsible for taking out any public liability or other insurance necessary to cover the activities.

3.7 these Terms and Conditions will continue to apply for one year after the grant is paid or until the project has been completed, whichever is later. Clauses 1.6, 1.7, 1.9, 1.12, 1.13, 1.14, 3.5 and 3.6 shall survive expiry of these Terms and Conditions; and

3.8 if the application and grant award are made electronically, the agreement between us shall be deemed to be in writing and your online acceptance of these Terms and Conditions shall be deemed to be a signature of that agreement.

I agree to the terms and conditions

Yes