Vacation Scholarship - Application Form

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Introduction 

To apply for a Carnegie Vacation Scholarship, please complete this online form before submitting it. The page numbers at the top right will take you to the different sections of the forms. You can view the section name by hovering the cursor over the page number.

Guidance on completing this form

Fields marked with a * are mandatory, and the form can only be submitted once these have been filled in.

How to save your form

PLEASE NOTE: You must save this form before starting your application and after editing it. Failure to do so will result in the loss of any information inputted.

You can save your application at any point by using the 'Save my progress and resume later’ option that appears a the top right or bottom right of each page. You can save, edit and return to your form as many times as needed before submitting.
  • To save tick the ‘Save my progress and resume later’ box at the top or bottom of the page.
  • Fill in your email address and a password.
  • Click ‘Save’.
  • A new page will appear giving you the option to ‘Resume this form now’ or ‘Start a new form’.
  • After saving for the first time you will receive a Form Notification email containing a link which you can use to return to your form (if you don't receive this email please check your junk/spam folder).
  • You may also bookmark the page and use this to return to it later.
Continuing a saved form
  • If you’ve bookmarked the link, to resume your form use this to open the webpage and click on the option at the top of the page that says ‘Resume a previously saved form’. 
  • Alternately, open the Form Notification email you received and click on the link.
  • Enter your email address and password and you will be returned to your form.

Right to work in the UK

To demonstrate that you have the right to work in the UK, you will be asked to provide a scanned copy of the photo ID page of your passport and upload it to the form. In addition, if
  • you are a citizen of the EU/EEA, you will be asked to provide the SHARE CODE given to you by UKBA- we will use this code to check your settled/pre-settled status.
  • you are from outside the UK and EU/EEA, we will need a scanned copy of the Visa page in your passport and/or any other document that proves you have the right to work in the UK.

Case for Support (Research proposal)

As part of the application, you will be asked to upload a Case for Support document (research proposal) in PDF format containing a detailed description of your proposed summer research project. The Case for Support must address a clearly specified research question or hypothesis that will engage you in full-time personal research. The proposed project should give you sufficient scope to develop your ideas, use your initiative and build your research and analytical skills.

The Case for Support must be written by you. Do not submit a Case for Support written by your supervisor or another person as you will be disqualified for not writing your own proposal.

The Case for Support must be a maximum of 2 pages of A4 in Ariel font size 11 with a minimum line spacing of 1.15 and 2 centimetre margins on all sides. Graphs, tables and/or images may be included within the Case for Support but the maximum file size for upload purposes cannot exceed 5MB. Please keep the names of each file you upload nice and short! Our system will often refuse to upload files with excessively long names.

Please note: The Trust reserves the right to reject applications that do not conform to the above formatting instructions.


Supporting evidence

In addition to the Case for Support document you will also need to upload:
  • a scanned copy of your passport, visa or residence permit card to show that you meet the eligibility criteria and are entitled to work in the UK.
  • a transcript of all your marks to date since you started your undergraduate degree (not just the current year!). You can download or extract a full list of your modules & marks to date from your university's student portal. Please ensure the document also clearly displays your name and the year you are currently in. If you transferred from college to university, please also provide a copy of your HNC/HND record. If you are still waiting for Semester 1 marks for the current year, you should still provide your transcript even if it is only partial.
These files can be uploaded as photo images (i.e. JPEGs or PNGs) or PDFs, you can use photos taken with your phone so long as the text is easily readable.


Endorsement of your application by your supervisor

Your application must be endorsed electronically by the academic member of staff at the Scottish university where you are enrolled who has agreed to act as your project Supervisor. On the form, you will be asked to provide the name and email address of your proposed Supervisor at your home university (i.e. your 'Home' Supervisor). Once you submit your form, an email will then be sent to this individual with a request for them to endorse the application online. At this stage you will no longer be able to edit or access your application.

Once your supervisor has endorsed the application, it will be transferred to the Trust automatically.

If your supervisor declines to endorse your application, you will be notified by email. This email will contain comments from your supervisor and a link to your online form which you can then edit and resubmit for approval.

If you plan to undertake the research at a different research organisation than your university, your Home supervisor will be asked to confirm the details for supervision at the host organisation, including the name of the host academic/researcher who will oversee your work during the visit. 


Submitting your application

Completed applications must be endorsed by the closing date of 14th February 2025, 5PM.

Submit your form at least 5 working days before the deadline to enable your supervisor to electronically sign off the application. The Trust cannot process applications that have been saved but not endorsed or submitted.

Once you have submitted your portion of the application, you will receive an email confirmation sent to the email address you provided on the form. You will also be informed when your supervisor has completed their endorsement. If you do not receive these emails please check your spam folder first before contacting the Trust.

If you experience any technical difficulties during the online application process, contact the Trust by email at: vacation-scholarships@carnegie-trust.org.
Hidden Fields

Your details

Personal details



(if you prefer to use another name that the one used for university)




For example, the name in your picture identity is different to the one used at university, you changed your name by Deed poll and are waiting for a new passport etc.


Contact details





Please include the @ symbol.

Permanent address





Term Time address






Proof of eligibility by residence or citizenship
Acceptable evidence of residency/entitlement to work in the UK are listed below:
  • If you are a UK citizen please upload a scan or image of your passport photo page;
  • If you are a citizen of a country that is part of the EU/EEA please upload a scan or image of your passport photo page and input a SHARE CODE issued by the UKVI (UK Visas and Immigration) that will confirm your pre-settled or settled status.

  • If you are a citizen of a country outside the EU/EEA please upload a scan or photo of the Visa page of your passport or Residence Permit card showing you are entitled to work full-time during the summer vacation.
  • If you have unlimited leave to remain in the UK, please upload a scan or image of your Residence Permit card
  • If you have limited leave to remain in the UK, please upload a scan or image of your Residence Permit card showing you are entitled to work full-time in the UK






This document has already been uploaded.

Education to date

Secondary education
Add your secondary education in this section. If you attended more than one secondary school, use the 'Add another school' button below to create an additional entry. You can add up to 3 secondary schools




enter in format mm/yyyy

enter in format mm/yyyy

Further education




enter in format mm/yyyy

enter in format mm/yyyy

Current Undergraduate Degree



enter in format mm/yyyy


e.g.: 3rd year

The transcript document has already been uploaded.

Location & Supervision

Location of research

Please provide the full name of the university or research organisation where the research will be conducted. If you are planning to do fieldwork, explain where this fieldwork will take place
Supervision at your home university
Enter the name of the researcher/academic at your university who will supervise your project. If undertaking the project at a different organisation, your supervisor will be asked to confirm the name of the host academic or researcher.






Research summary

Title of the research project 
Research area

Project timetable
Briefly explain each of the main research components/activities that will form part of the project. Indicate the estimated length of each component/activity.  



Research activities


Project summary

Detailed description of the research project

Upload your project description (Case for Support) via the button below.


In the Case for Support you will need to explain: 

  • the issue, problem or topic the project seeks to address
  • why this issue, problem or topic is important and needs to be addressed
  • the specific research question or hypothesis you aim to investigate
  • how you plan address the issue, problem or topic described: what methodology or techniques will you use, what research activities will you undertake etc.
  • how the data, findings or results from your research will be analysed and written up
  • what you plan to do with the findings or conclusions from your research project: will you share these with others and if so how? Will the data be applied or used beyond the end of your project?

NOTE: remember that the Case for Support must be written by you and you will be disqualified if it was written by someone else, including your proposed supervisor.


This document has already been uploaded.

Motivation for applying


Declaration and undertakings

Declaration
The Trust ensures its grant schemes and policies are effective by collecting and monitoring information about applicants and grant holders. Please read the statements below and confirm you have read and understood them.




Communications from the Trust
The Trust will be in contact with you by e-mail/phone/post in the course of processing your application and, if successful, as part of the administration of the award.  Please indicate below whether you agree, in addition, to be contacted by the Trust about its other activities, funding opportunities, and latest news.  (You can withdraw from receiving such information at any time by contacting admin@carnegie-trust.org.)





Review & submit your application

Check your answers before you send your form
 
Once you click the 'Review your application' button below, you’ll be taken to a page where you can check all your answers.   

If you want to make changes to any of your answers, click 'Make a correction'. This will take you back to the application form so you can make changes. 
 
If you are happy your application is correct click the 'confirm' button to submit your application. Your application will then be sent to your supervisor for approval. Please check your inbox for confirmation of receipt. 

If you do not see the 'Review your application' button below your application has already been submitted.
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If you have any questions about this scheme or about the application process, please read the guidelines on the Trust's website