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Group Trip Registration
and Trainee Profile Form
SALTS Logo


If you have any questions about the data we collect, please see SALTS Privacy Policy.


If you have any problems submitting this form, email registration@salts.ca and we'll be in touch to help as soon as we can.   

REQUIRED FIELDS are marked with an asterisk * and must be filled in to submit this form.

Trip Details

If your group is booked for multiple trips and you don't know which one you're on, choose your school or group's first trip and answer "Not sure" to the question below.
Group Trip Name - Program Season
When adding a group trip to the drop down list you must also enter the variable (GroupTrip) value of GTS or GTF in the Calculations section of the Options menu.
The default program season for any trips without a variable value will be mapped to Salesforce as "Group Trip Program - 2025". 

The program season for each trip is calculated based on the variable value of GTS or GTF.
All Vernon Alliance Church participants, please select "Student/Youth Participant" as your role regardless of your age.


All participants aboard a SALTS sail training vessel are "Trainees" - teachers, students, chaperones, leaders; everyone is learning and working together to sail the ship! 

The age of majority is lower in some provinces and other places, but it is 19 years in British Columbia.


Enter the name and relationship, e.g., "My twin sister Sally Smith" or "Dad, Joe Smith is a chaperone "
Trainee Details 


(if different from legal first name above ) E.g., legal first name is "Kristina" but always goes by "Tina". This is the name we will use in our communications and on board.


Birthdate
(Participating youth must be a minimum of 13 years old at the time of trip)





There are two bunk compartments on board, the "main hold” and the “fo’c’sle”, which are separated by a bulkhead door. Each compartment has a single occupancy washroom called a marine "head" with a toilet and sink. The standard bunking arrangement is females in the fo’c’sle, and males in the main hold. However, some groups adjust their bunking plan to accommodate uneven numbers. If you haven't already discussed your bunk preference with your teacher or trip organizer, please do so as early as possible.
Trainee Contact Information

NOTE: There is a known issue we cannot control with some email services blocking delivery of our automatic and batch emails or sending them to folders other than the inbox. If you can add these domains to your email settings as trusted senders and/or to your contacts/address book, that should help make sure you get any future emails from us, our database, or our online forms.
*@salts.ca
*@salesforce.com
*@formassembly.com

SALTS will email a Trainee's Acknowledgment of Risk, Participation Agreement and/or e-Waiver link. The Trainee waiver must be completed by the Trainee, not by a parent/guardian or anyone else.



Trainee's Current Address









E.g. you will move home when your school term or current job ends, or you split your time between two parents' homes
Trainee's Other Address








Parent/Guardian Contact Information - Required

NOTE: There is a known issue we cannot control with some email services blocking delivery of our automatic and batch emails or sending them to folders other than the inbox. If you can add these domains to your email settings as trusted senders and/or to your contacts/address book, that should help make sure you get any future emails from us, our database, or our online forms.
*@salts.ca
*@salesforce.com
*@formassembly.com



SALTS will email the Parent/Guardian e-Waiver link to this address and may also use it to contact the parent/guardian directly if necessary. The parent/guardian waiver must be completed by a LEGAL parent or guardian of the trainee, not by the trainee or anyone else.

Optional


Optional
Medical Insurance Number 

Enter the personal health number, followed by the province abbreviation. e.g. 9123 456 789 (BC). If you do not have Canadian provincial coverage, give the name of your insurance company and include as applicable the Policy Group Name, Policy Number, Primary Member's Name & ID Number, trainee's Dependent ID, etc.

Tetanus vaccination is strongly recommended but not required. Knowing whether a trainee is inoculated for tetanus can prevent program disruption if someone steps on sharp object on the beach. Tetanus inoculation is effective for 10 years. In BC and Alberta vaccination is standard for kindergarten entry and again in Grade 9
Medical and Dietary Details

Please review the Physical and Mental Fitness Requirements Policy.

It is important that the Crew are aware of any and all conditions that could impact  participation or result in an emergency. All conditions are recorded on the ship's manifest to alert first responders and medical personnel in the event of an emergency. 

If you have a prescription medication OR take non-prescription medications to treat specific symptoms, answer YES to the question below.

We need all dietary and medical info for our cook / our first aid officer / emergency medical personnel. If you aren't sure we need to know something, please include it.
Medical or Dietary Entry

This is a repeatable section. Enter ONLY ONE allergy or condition at a time. Click "Add Another" below as many times as needed. 



PLEASE NOTE: While most dietary requests can be accommodated with advanced planning, in the very confined environment of the ship, cross-contamination is always a possibility and SALTS may not be able to accommodate all dietary needs.  Please contact us at registration@salts.ca if this is a concern.


Enter only one consideration. More entries can be added using "Add another medical or dietary entry".




Tell us how you avoid exposure in your daily life / what situations can cause a problem. ** 1000 character limit. Longer comments can be emailed to registration@salts.ca

Describe your typical reactions, coping strategies, how your ability to participate might be affected, and anything else you'd like us to know about this entry. 

Give details related to your dietary request and how closely you adhere to it.  NOTE: SALTS may not be able to accommodate all preferred dietary requests.  

Give the name of each, how you use it, the dosage & dosage schedule, who will administer it, and any other comments.  If none, enter "None" ** 2000 character limit; longer entries can be emailed to regisgtration@salts.ca


1000 character limit. Longer comments can be emailed to registration@salts.ca
    
Add another medical or dietary entry
   
Other Medications

IF you have a prescription and / or experience symptoms (other than minor occasional sea sickness, aches & pains) go back and answer YES to the "medical or dietary" question above, then fill in the section that appears.

E.g., Tylenol, motion sickness tablets/patch, birth control, cold medicines, naturopathic remedies, vitamins, etc. This DOES NOT include medications related to a medical condition or allergy which should be reported in the above section with the applicable condition.

Separate each item with a semi-colon (;)

i.e. reasons why, how much and how often, if you handle it yourself or the teachers / chaperones will.
Emergency Contact #1
   
Your emergency contacts cannot be sailing at the same time as you. If your next of kin or parent is also sailing the same week or is expected to be unavailable, do not list them as an emergency contact.


First and Last Name of the first person we should try to contact.

e.g. mother, legal guardian, aunt, etc.




NOT a P.O. Box - provide the physical address





Emergency Contact #2

First and Last Name of the second person we should try to contact.

E.g., "Grandparents" or "Dad - secondary household"




NOT a P.O. Box





If you have any questions about the data we collect, please see our Privacy Policy.   

Other Information

Previous sailing experience is not necessary!

If none, enter "None".



Anything else you would like us to know?
You can unsubscribe at any time.

When this form is submitted an email will be sent to the trainee email address provided with a link to the online Trainee Participation Agreement & e-Waiver form. Each person sailing - including chaperones and leaders - must complete and submit the trainee agreement/waiver. 

If you don't receive the email soon, please check your junk or spam folders; if it's not there within an hour, contact us at registration@salts.ca. 

Your registration will not be confirmed until your e-Trainee Participation Agreement/Waiver is received by SALTS.

When this form is submitted an email will be sent to the trainee email address provided with a link to the online e-Trainee Participation Agreement, and a separate email will be sent to the primary parent/guardian email address provided with a link to the online Parent/Guardian e-Waiver.

If either email is not received soon, please check your junk or spam folders; if they're not there within an hour, contact us at registration@salts.ca. 
 
Your registration will not be confirmed until BOTH the e-Trainee Agreement and the Parent/Guardian e-Waiver are received by SALTS. 
We strongly recommend that you use the "print this page" option on the REVIEW Page and save a copy for your own reference.

SALTS Sail and Life Training Society

451 Herald Street, Victoria, BC, Canada, V8W 3N8
250-383-6811  or toll free 1-888-383-6811

www.salts.ca

You must click "Confirm" at the bottom of the REVIEW Page to submit the registration form. It can take several minutes to send the information through to our database so DO NOT REFRESH YOUR BROWSER - you will be redirected to our website when the process is complete.
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