Over 18's: Scotty's Winter Festival 2025

Date: Saturday 6th December.

Time: 11am-3pm

Locations: Manchester

IMPORTANT: If we reach maximum capacity, priority will be given to families who are new to Scotty’s or those who haven’t attended a Scotty’s event before.

We’ll be in touch to confirm whether you have a place on 5th September 2025.

If you have any questions in the meantime, please feel free to get in touch!

Scotty Members

Please remember the event is strictly for Scotty Members and Springboarders only (0-25 years)

Remember by Scotty Member or Springboarder, we mean a child or young person who is a member of Scotty's.

YOUR First Name

YOUR Surname

Your age on the 6th Dec 2025

Gender

Scotty's are hoping to provide all young people with a T-shirt to wear at the festival. Please tell us your T shirt size here.

Scotty's would like to set up a WhatsApp group for Springboarders who are coming to the event. It will help us to keep everyone up to date with key information and is a quick and easy way for you to ask questions. Would you like us to add you to that group?

Yes pleaseNo thank you.

I would like to request an additional adult to support me at the event as...

Someone from the Scotty Team will call you if more information is required regarding your request of an additional adult.

During the first part of the festival, you will be split into small teams (age dependent). This is to help encourage friendships but also so activities can be adapted depending on the age group. If there is someone you would really like to be in a team with, please pop their name (AND SURNAME) in the box below. No promises but we will try our best to put them together. Please note: we won't be able to move you into a different teams on the day.

Do your have any special additional needs or medical needs that we should be aware of? e.g. ASD, dyslexia or a wheelchair user etc? This will help us to make sure we accommodate all needs.

Do you have any dietary requirements? If yes, please tell us here: This includes food allergies or intolerances, vegetarians, vegans, gluten free etc.

Please tell us if this date has significant meaning to you, such as an anniversary or birthday?

Add another response

Travel

At Scotty's we want to reduce any barriers that may stop a family from attending this event, so we can offer a travel allowance to those who really need it.

This will be worked out at 19p per mile from your home address to the venue and will be put into your bank account on Tuesday 4th December 2025.  You can then use this towards your preferred method of travel.

Scotty's can only pay a maximum of £150 per family towards any travel allowance.

Would you like Scotty's to help towards your travel costs?

Yes please, this would be a great help.No but thank you. Please move to the next section.

Account Name (your name on the account)

6 digit sort-code

8 digit account number

Hotel Accommodation Support

Scotty’s can help cover the cost of an overnight hotel stay on the Friday night (8th Aug) for families who live 130 miles or more from the venue. This support is capped at £65.00 per room.

You will need to book and pay for your hotel stay in advance.
Once you’ve done so, simply send us a copy of your receipt and bank details by Sunday 7th December (any received after this date will not be processed), and we’ll arrange reimbursement.

If you have any questions or need help, please don’t hesitate to get in touch!

Media & PR

Scotty's uses images and video footage to raise awareness of the charity and the work we do.  It is a powerful way of highlighting and evidencing the support the charity offers to our families.

We would like to take, store and use photos/video footage of you at the event for the next two years. After this point, we will either delete the footage and images or ask for your consent again.  
You can, of course, withdraw your consent at any time by contacting Scotty's but remember, Scotty's will not be able to withdraw material that is already in the public domain.  

SOME  of the ways in which Scotty's may use your images/video footage: 

Scotty's websites. Social media (including, X, Facebook, Instagram, TikTok, YouTube, LinkedIn) Reports & Evaluations. Sharing with funders. Displays. Promotional Videos. Presentations. Press releases and media coverage.Printed Publications (leaflets, brochures, books, programmes, posters etc) Print and online media (newspapers, magazines, websites)  Television and radio.

GDPR.

Scotty’s Little Soldiers make every effort to store your data/images/photos/video footage securely and takes data protection very seriously. 

Our main storage solutions are provided by Microsoft and Salesforce, two of the leading data organisations globally.  We are also a digitally led organisation and do not keep any paper copies of information long-term.

All data is kept in accordance with UK, EU and International law. If you would like to read our Safeguarding policy which includes our data protection policy, please just ask.

Considerations.

Before giving us permission to store and use images/video footage, please consider the following points carefully:

Scotty's may not always be able to notify you of where the image/footage is being used. Often our funders will want evidence that shows the impact their funding has had and will ask us to share with them photos/footage for them to use on their own media platforms, such as their own websites and social media sites.  We always ask for our Terms of Use Agreement to be signed beforehand, but your photos/footage could be shared far and wide. Once an image or footage is on the internet, it means that it is then 'out there' for the public to see. We then lose control of the use of that image/footage and whilst uncommon, there are risks associated with sharing images and video footage. These risks include:

1. Images being modified or misused out of context, for example to create child abuse images.

2. Being identified for the purpose of future grooming and abuse.

3. Being identified by an existing perpetrator of abuse.

Consent to Photographs and Video footage

Yes, I give my consent for the footage and photos to be used by Scotty'sNo, I do not consent

Emergency Contact

Please provide emergency contact details of someone who is NOT at the Festival.

Name of contact

Relationship to yourself

Contact Phone Number

Scotty's Terms and Conditions!

Please read Scotty's T's & C's and tick the box to say you have read this terms and conditions.

1. The party is strictly for Scotty Members and Springboarders only (0-25)

2. Whilst at the event the children are still the responsibility of their parent/carer and therefore the parent/carer must remain in the same building throughout the event.

3. If you are travelling with additional people they will NOT be allowed to attend the private event.

4. All families will need to have left the venue by 3.30pm on Saturday 9th August 25.

5. Scotty's can only help towards the cost of travel if needed and only up to the value of £150 per family.

6. Families are responsible for looking after their own belongings. Their personal belongings will not be covered on Scotty’s Little Soldiers' insurance. Scotty’s Little Soldiers cannot accept any liability for loss or damage to their belongings.

7. Scotty’s Little Soldiers can’t take responsibility or pay compensation for things beyond their control that destroy or cause damage. For example: fire, flood, storm or other weather damage, break-in, criminal damage.

8. Failure to abide by the terms and conditions will mean that the family may lose their rights to attend any Scotty's Little Soldiers' events in the future.

9. I understand that if we can no longer attend, we need to notify Scotty's asap.

Please tick the box to say you have read all of Scotty's Terms and Conditions.

Yes, I have read all the T&C's.

Contact Information