| Resume a previously saved form
Resume Later

In order to be able to resume this form later, please enter your email and choose a password.

Password must contain the following:
  • 12 Characters
  • 1 Uppercase letter
  • 1 Lowercase letter
  • 1 Number
  • 1 Special character
Stonehaven Logo
 

Mandate Submission Form

Definitions

 

Throughout this entire form, the following terms are used:

  • Client: Includes the investment manager of any investment fund or vehicle, the sponsor of any direct investment opportunity and a direct issuer, all inclusive of their respective affiliates.
  • Offering: Includes any investment fund or vehicle managed by the Client, as well as any direct investment opportunity, including both corporate and real estate related opportunities across both equity and debt that is organized or otherwise sponsored by the Client.
In the event that the Client is also the issuer (i.e. they are issuing their own debt or equity) then you should regard the issuer as both the Client and Offering when completing the form. 

Purpose & Requirement


This form is designed to conduct due diligence regarding the Client, Offering, including Non-Securities Real Estate Joint Venture Transactions, for both Initial Submissions and Mandate Add-on Submissions, all as applicable, to enable Stonehaven and the relevant Registered Representative(s) to satisfy diligence and product knowledge requirements mandated by relevant law and regulation.   Furthermore, Stonehaven conducts due diligence to maintain the reputation of our platform, properly vet our counter-parties, and optimize the capital raising process. This includes due diligence documentation requests that can provide a full commercial understanding of the Client and Offering, including but not limited to relevant marketing materials, organizational documents for the Client and Offering entities, key contractual agreements, critical third party service provider agreements, history/track record of the Client, etc. 

 

Please note that you may save drafts of the form while you are collecting requisite documents and information.  You may also contact Brian Gaffney (bgaffney@stonehaven-llc.com) with any questions or comments about the form.


Approval Process


Mandate Agreement ("MA") - Prior to completing this submission form, it is critical for the submitting Affiliate Partner and prospective Client to negotiate and have agreement on all key commercial terms (not just the headline fee) before we collectively spend too much time on diligence and precise contacting language.   Please refer to the Term Sheet / MOU template for a universe of key terms to be negotiated prior to completing this form.  


After key terms are agreed the submitting Affiliate Partner may forward the documented terms to Stonehaven and/or complete the submission form that follows, which includes a section for key economic and commercial terms.   Upon receipt of full and complete commercial terms, Stonehaven or its external counsel will use proposed contract terms included in the form to amend one of its standard MA templates to fit the contemplated commercial arrangement.   Such customized MA template will then be provided to the Affiliate Partner and Client (as requested) for review and consideration.  To the extent that i) any subsequent edits of the customized MA involve material edits to the structure of Stonehaven's MA template or ii) circumstances require use of a non-Stonehaven template, then such work will be performed by external counsel at the Affiliate Partner's expense.   

  • Please note:  While Stonehaven is generally aligned with Affiliate Partners in achieving fair and sound contract terms, Stonehaven, it's internal counsel and Stonehaven's external counsel (collectively, "Stonehaven Counsel") formally represent Stonehaven only, and do not represent Affiliate Partners with respect to the agreement associated with this submission or any other agreement.   Affiliate Partner acknowledges that it has not received and is not relying upon any purported legal advice of Stonehaven Counsel in connection with the agreement associated with this submission, and it will not rely upon any purported legal advice of Stonehaven’s Counsel in connection with any third-party agreements or otherwise. Stonehaven is not a law firm or legal services provider and does not provide legal advice, and Affiliate Partners shall not assert that they relied upon advice of Stonehaven in connection with the agreement associated with this submission or any other third-party agreement.


Diligence Review - The submitting Affiliate Partner should complete the form, collaborating with the Client to collect all relevant due diligence documentation.  Provided that the submitting Affiliate Partner and the Client have agreed to all  key contractual terms, Stonehaven will then review all descriptive information and materials in an attempt to understand the Client and Offering.  To complete its diligence review Stonehaven will require:

  • Form Verification: The Mandate Submission Form (”MSF”) will be distributed to Client for verification following Stonehaven’s initial review.  

  • Background Checks: As part of its mandate on-boarding process Stonehaven runs formal background checks on key principals related to new Mandates. The checks are fairly standardized in nature, covering criminal background, education, credit health, etc. Stonehaven typically run two checks. 

  • Specific Feedback: Stonehaven will typically generate a set of unique Questions & Comments ("Q&C"), which we will ask for the submitting Affiliate Partner and subject Client to address.  The responsibility for coordinating the Client's responses to the Q&C rests entirely with the submitting Affiliate Partner.  Q&C may go through multiple rounds of questions; however, this form is intended to address as many due diligence items upfront as possible to minimize the follow-up Q&C.  


Marketing Material Approval - Stonehaven will review the marketing material included with the submission form for compliance with relevant regulation and guidance.  Stonehaven's comments and suggested edits will be included in the Q&C document.  It is the submitting Affiliate Partner's responsibility to ensure that all relevant edits are made to the Client's marketing materials and then re-submitted to Stonehaven.  Registered Representatives may only distribute marketing materials that have been reviewed and approved by Stonehaven and include Stonehaven's standard disclosure & disclaimer pages.


For the sake of clarity, the submission of the form does not complete diligence.  Clients and Offerings are only considered approved after:

  • The MA or Non-Securities Transaction contract is in place (as applicable)

  • Stonehaven has reviewed a complete submission

  • The requested background checks are complete

  • The form is verified by the Client

  • The submitting Affiliate Partner and/or Client has fully responded to the relevant Q&C

  • The marketing material is approved with the proper disclaimer page on Stonehaven's Box.com file system (not applicable for on-Securities Real Estate Joint Venture Transactions) 

  • The marketing of a non-approved Offering(s) is strictly prohibited. 

Discretion with respect to the approval of the Client or Offering, or the interpretation of the Affiliate Mandate Submission process lies entirely with Stonehaven.


Stonehaven's goal is to manage the Client and Offering on-boarding process as expediently as possible while conducting proper due diligence to maintain the integrity of the platform. We greatly appreciate your help facilitating this process professionally.


Please note: Stonehaven's diligence review will only commence upon the receipt of complete and accurate forms.  Forms that are submitted with erroneous or incomplete information will be rejected.




Stonehaven New logo 40
 
Client Background Information
This section relates to the Client.  Information and materials related to specific Offering should be attached below in the Offering section.  
Mandate Overview



“Normal Submission” is designed for normal securities transactions, and follows the normal protocol for diligence, contracting, and sales. The two "Real Estate Joint Venture" selections are for specific real estate related joint venture opportunities. Please contact Mark Sullivan for more information.

Hold down Control to select multiple items
Client Contact Info









Prospective Non-Securities Transaction Test
Please complete this section with the information known at the time of submission with consideration for 1) the nature of the contemplated transaction and 2) the targeted prospective investor audience.  This form will be reopened when/if an investor commits or consummates any transaction so that a final securities/non-securities qualification test can be completed.



Is expected that the approval of a least a majority of the joint venturers will be required for:



















Please note that this does not set the final determination of a transaction being a securities vs. non-securities transaction. 
Non-Securities Transaction Test



Is approval of a least a majority of the joint venturers required for:



















Please note that this does not set the final determination of a transaction being a securities vs. non-securities transaction. 
Client Primary Point(s) of Contact
Add all employees, independent contractors, or associated people at Client that have discretion over investment decisions, hold executive titles, and/or have ownership stakes in management company or related entities.  Please add additional individuals by clicking "Add Person" below.







Provide web address from LinkedIn profile



You do not need to repeat the contact information if it has already been provided in the Primary Points of Contact Section above.

Following the submission of this form an authorization request for us to run the background check will be distributed directly to the two key principals via the HireRight portal to the two individuals (unless Stonehaven wishes to run the checks on alternate individuals).  HireRight is a leading background screening vendor providing services in 200+ countries and territories.

Client Company Information
Overview


(US Dollars)

(US Dollars; actual, not projected)





Marketing Documents
The documents requested in this section relate to the Client, and not the Offering.  Materials related to specific Offering(i.e. products and/or opportunities) should be attached below in the Offering section.



Organizational Documents




Regulatory Documentation

Hold down Control to select multiple items.












Policies and Procedures
Please provide the name of the individual who is responsible for the Client's adherence to compliance with relevant law and regulatory matters.







Due Diligence
For all questions below, Client is inclusive of all management companies and related entities, Offerings includes all current and past funds, other investment entities or SPVs managed or owned by Client, and "Principals" refers to all individuals who hold executive titles, have ownership in the Client and/or are employees, independent contractors, or associated people that have discretion over investment decisions.






























Offering Information
Please fill out this section for each capital raise opportunity being considered (including all vehicles/entities) one at a time.  You may add additional Offerings using "Add Offering" button in bottom right corner. 


Strategy Description


Hold down Control to select multiple items.

Hold down Control to select multiple items.




















Hold down Control to select multiple items.

(US dollars, please write out full amount, and do not include commas)

(US dollars, please write out full amount, and do not include commas)

(US dollars, please write out full amount, and do not include commas)

(US dollars, please write out full amount, and do not include commas)
Documents














Track Record










Marketing Compliance

Stonehaven will only approve and Affiliate Partners may only utilize marketing materials that conform to regulatory guidelines. 

 

Regulatory guidelines require marketing material to be presented in a “fair and balanced” manner. The most relevant rule on this point is FINRA Rule 2210, which states in section that: “all member communications must be based on principles of fair dealing and good faith, must be fair and balanced, and must provide a sound basis for evaluating the facts in regard to a particular security or type of security, industry, or service. No member may omit any material fact or qualification if the omission, in light of the context of the material presented, would cause the communications to be misleading.”

 

It is noted that while many Clients are subject to SEC oversight, Stonehaven and its Affiliates are subject to FINRA oversight.  Regulation standard between the SEC and FINRA do not always align perfectly.  As such Clients need to understand and accept that some amends to their marketing material may be required in order for them to be approved for use by Stonehaven and its Affiliate Partners.  





From a regulatory standpoint net returns need to be included, and all references to performance need to be referenced as being either gross or net to the LP investor.


In order to conform to FINRA Rule 2210, marketing materials should be free of any predictive or forward looking statements. Any investment analysis included in marketing materials needs to be qualified as the Client’s estimates only, with a statement describing major assumptions and methodologies.


Regulatory guidance suggests that if sponsors wish to include references to past trades/investments then their inclusion must be based on an objective measure (i.e. all investments, largest positions, top 5 winners and losers, etc.). If all investments are not included, then the objectively determined selection should be accompanied by a statement that additional information can be provided upon request.





Onshore US Domiciled Fund Entity - Organizational Information



(US Dollars)







Offshore Non-US Domiciled Fund Entity - Organizational Information



(US Dollars)








Direct Investment - Organizational Information







(US Dollars)










Separately Managed Accounts - Organizational Information







Third Party Service Provider Information












Reminder: You may add additional Offerings using "Add Offering" button in bottom right corner.
Related Offerings



Anticipated Capital Raising Outreach Information

Hold down Control to select multiple items.

Hold down Control to select multiple items.

















Other Third Party Marketers / Placement Agents / Investment Bankers



Any other third party marketing firms working for a U.S. manager/sponsor or targeting U.S. investors must be registered as a FINRA Broker Dealer. Submissions may be suspended or rejected if this is not the case.




Cross Marketing



Cross Marketing production is subject to an incremental 5% override to Stonehaven. Please designate what percentage of net economics should be paid to the Participating AP; the Originating AP will receive the difference.



Please note: After the Affiliate Partner submits the complete form, Stonehaven will distribute a PDF version of any non-OBA complete form to the Client in order to obtain their confirmation of the form's accuracy.  This confirmation will be processed via Adobe Sign electronic signature.  


Stonehaven New logo 40
 
Hedge Fund Manager Scorecard
Stonehaven's Manager Scorecard was designed as an attempt to provide an objective measure of the quality of prospective Managers and mandates.  The Scorecard includes 21 factors across 5 categories including: Strategy, Track Record, Team, Profile, Infrastructure & Capital Raising.  Factor selections may carry either positive, negative or no score.  The philosophy is that some selections are additive to the Manger's marketability or mandate's viability, while others are detractors, and others have no impact.  The highest possible score is 100; although high quality Managers typically score in the 50s, 60s, 70s.   It is worth noting that early stage managers, with low AUM, headcount and a limited track record do not score well.  This does not mean they necessarily represent unattractive mandates.  The Scorecard is not a "final verdict", but rather a single "barometric" type input in assessing the viability of a prospective mandate.
Strategy




High Score: 17 Low Score: -12

Track Record



High Score: 13 Low Score: -9

Team



High Score: 12 Low Score: -6

Profile





High Score: 18 Low Score: -12

Infrastructure





High Score: 16 Low Score: -21

Capital Raising







High Score: 24 Low Score: -27


High Score: 100 Low Score: -87

Copyright © 2019 Stonehaven, LLC. Disclaimer.