Definitions
Throughout this entire form, the following terms are used:
- Client: Includes the investment manager of any
investment fund or vehicle, the sponsor of any direct investment
opportunity and a direct issuer, all inclusive of their respective affiliates.
- Offering: Includes any investment fund or vehicle managed by
the Client, as well as any direct investment opportunity, including both
corporate and real estate related opportunities across both equity and debt
that is organized or otherwise sponsored by the Client.
In the event that the Client is also the issuer (i.e. they are issuing their own debt or equity) then you should regard the issuer as both the Client and Offering when completing the form.
Purpose & Requirement
This form is designed to conduct due diligence regarding the
Client, Offering, including Non-Securities Real Estate Joint Venture Transactions, for both Initial Submissions and Mandate Add-on Submissions, all as applicable, to
enable Stonehaven and the relevant Registered Representative(s) to satisfy
diligence and product knowledge requirements mandated by relevant law and
regulation. Furthermore, Stonehaven conducts due diligence to maintain
the reputation of our platform, properly vet our counter-parties, and optimize
the capital raising process. This includes due diligence documentation requests that can provide a full commercial understanding of the Client and Offering, including but not
limited to relevant marketing materials, organizational documents for the
Client and Offering entities, key contractual agreements, critical third party
service provider agreements, history/track record of the Client, etc.
Please note that you may save drafts of the form while you are
collecting requisite documents and information. You may also contact Brian Gaffney (bgaffney@stonehaven-llc.com) with any questions or comments about the
form.
Approval Process
Mandate Agreement ("MA") - Prior to completing
this submission form, it is critical for the submitting Affiliate Partner and
prospective Client to negotiate and have agreement on all key commercial terms
(not just the headline fee) before we collectively spend too much time on
diligence and precise contacting language. Please refer to the Term Sheet / MOU template for a universe of key terms to be negotiated prior to completing this form.
After key terms are agreed the submitting Affiliate Partner may forward the documented terms to Stonehaven and/or complete the submission form that follows, which includes a section for key economic and commercial
terms. Upon receipt of full and complete commercial terms, Stonehaven or its external counsel will use
proposed contract terms included in the form to amend one of its standard MA
templates to fit the contemplated commercial arrangement. Such customized MA template will then be
provided to the Affiliate Partner and Client (as requested) for review and
consideration. To the extent that i) any subsequent edits of the customized MA involve material edits to the structure of Stonehaven's MA template or ii) circumstances require use of a non-Stonehaven template, then such work will be performed by external counsel at the Affiliate Partner's expense.
- Please note: While Stonehaven is generally aligned with Affiliate Partners in achieving fair and sound contract terms, Stonehaven, it's internal counsel and Stonehaven's external counsel (collectively, "Stonehaven Counsel") formally represent Stonehaven only, and do not represent Affiliate
Partners with respect to the agreement associated with this submission or any other agreement.
Affiliate Partner acknowledges that it
has not received and is not relying upon any purported legal advice of Stonehaven Counsel in
connection with the agreement associated with this submission, and it will not rely upon any purported legal advice of Stonehaven’s Counsel in connection with any third-party agreements or otherwise. Stonehaven is not a law firm or
legal services provider and does not provide legal advice, and Affiliate
Partners shall not assert that they relied upon advice of Stonehaven in connection with the agreement associated with this submission or any other third-party agreement.
Diligence Review - The submitting Affiliate Partner should
complete the form, collaborating with the Client to collect all relevant due
diligence documentation. Provided that the
submitting Affiliate Partner and the Client have agreed to all key contractual terms, Stonehaven will then
review all descriptive information and materials in an attempt to understand
the Client and Offering. To complete its
diligence review Stonehaven will require:
Form Verification: The Mandate Submission Form (”MSF”) will
be distributed to Client for verification following Stonehaven’s initial
review.
Background Checks: As part of its mandate on-boarding process
Stonehaven runs formal background checks on key principals related to new Mandates. The checks are fairly standardized in nature, covering criminal
background, education, credit health, etc. Stonehaven typically run two checks.
Specific Feedback: Stonehaven will typically generate a set of
unique Questions & Comments ("Q&C"), which we will ask for
the submitting Affiliate Partner and subject Client to address. The responsibility for coordinating the
Client's responses to the Q&C rests entirely with the submitting Affiliate
Partner. Q&C may go through multiple
rounds of questions; however, this form is intended to address as many due
diligence items upfront as possible to minimize the follow-up Q&C.
Marketing Material Approval - Stonehaven will review the
marketing material included with the submission form for compliance with
relevant regulation and guidance.
Stonehaven's comments and suggested edits will be included in the
Q&C document. It is the submitting
Affiliate Partner's responsibility to ensure that all relevant edits are made
to the Client's marketing materials and then re-submitted to Stonehaven. Registered Representatives may only
distribute marketing materials that have been reviewed and approved by
Stonehaven and include Stonehaven's standard disclosure & disclaimer pages.
For the sake of clarity, the submission of the form does not complete diligence. Clients and Offerings are only considered approved after:
The MA or Non-Securities Transaction contract is in place (as applicable)
Stonehaven has reviewed a complete submission
The requested background checks are complete
The form is verified by the Client
The submitting Affiliate Partner and/or Client has fully
responded to the relevant Q&C
The marketing material is approved with
the proper disclaimer page on Stonehaven's Box.com file system (not applicable for on-Securities Real Estate Joint Venture Transactions)
The
marketing of a non-approved Offering(s) is strictly prohibited.
Discretion with respect to the approval of the Client or Offering, or the interpretation of the Affiliate Mandate Submission process lies entirely with Stonehaven.
Stonehaven's goal is to manage the Client and Offering on-boarding process as expediently as possible while conducting proper due diligence to maintain the integrity of the platform. We greatly appreciate your help facilitating this process professionally.
Please note: Stonehaven's diligence review will only commence upon the receipt of complete and accurate forms. Forms that are submitted with erroneous or incomplete information will be rejected.