Company Details

TRADE TYPE

TRADING NAME

LEGAL BUSINESS / COMPANY NAME

ABN

BUSINESS TYPE

Do you have any employees?

Mailing Address

Street Address

Suburb

State

Postal Code

Is your mailing address different than your street address?

YesNo

Street Address

Suburb

State

Postal Code

Contact Details

FIRST NAME

LAST NAME

BIRTHDAY

PHONE

MOBILE PHONE

FAX

EMAIL FOR PURCHASE ORDERS TO BE SENT TO:

Same as aboveDifferent

PURCHASE ORDER EMAIL

Do you want to add your banking information now?

YesNo

BANKING DETAILS FOR PAYMENTS

NAME OF FINANCIAL INSTITUTION

ACCOUNT NAME

BSB

ACCOUNT NUMBER

All Banking details are treated as sensitive data.

INSURANCE

INSURANCE

PUBLIC LIABILITY INSURANCE

PUBLIC LIABILITY INSURER NAME

POLICY NUMBER

PUBLIC LIABILITY COVER VALUE

$20,000,000 minimum

PRODUCT LIABILITY COVER VALUE

EXPIRY DATE

Must be current Month/Day/Year

UPLOAD PUBLIC LIABILITY DOCUMENT

WORKCOVER INSURANCE

WORKCOVER INSURER NAME

POLICY NUMBER

EXPIRY DATE

Must be current - Month/Day/Year

UPLOAD WORKCOVER INSURANCE DOCUMENT

LICENCES

LICENCE TYPE

LICENCE NUMBER

EXPIRY DATE

Must be current - Month/Day/Year

UPLOAD COPY OF LICENCE

WHITE CARD

The Construction Induction Card (White Card) is a mandatory requirement for all workers on building and civil construction sites. Everyone who attends an active InstallEx construction site must always carry a valid white card while attending site.

WHITE CARD NUMBER

Main contact white card prefilled

Yes

UPLOAD COPY OF WHITE CARD

Will your employees, agents, or subcontractors work on InstallEx sites with you or on your behalf?

YesNo

ADDITIONAL EMPLOYEE DETAILS

EMPLOYEE STATUS

FIRST NAME

LAST NAME

MOBILE PHONE

WHITE CARD NUMBER

Additional employee white card prefilled

Yes

UPLOAD COPY OF WHITE CARD

SAFE WORKING METHOD STATEMENTS

InstallEx is committed to providing a safe workplace. This includes ensuring all trade partners are eliminating or reducing any safety risks within there scope of works.

All trade partners must provide a Safe Working Method Statement (SWMS) outlining all work tasks, risks, and control methods for any high risk construction works.

All SWMS must be reviewed on a yearly basis. All trade partners and their employees must carry a copy of there SWMS while onsite.

To learn more go to https://www.safeworkaustralia.gov.au/safety-topic/industry-and-business/construction/managing-risks

Tick any work items you, your employees, agents, and subcontractors may be performing:

where there is a risk of a person falling more than 2 min, over or next to water or liquids where there is a risk of drowningwhere there is any movement of powered mobile plantstructural alterations that require temporary support to prevent collapseon or near energised electrical installations or servicesinvolving a trench or shaft if the excavation depth is more than 1.5 mon or near pressurised gas distribution mains or pipinginvolving demolitioninvolving removal or likely disturbance of asbestosnone of the above

SWMS HRCW Warning

You have nominated that you, your employees, agents, and subcontractors may be performing HRCW, and there is a risk to the health or safety of any person arising from that work, you must ensure a SWMS has been prepared prior to commencing the work.

HRCW must be performed in accordance with the SWMS.

Do you want to upload copies of your SWMS now?

YesNo

ADD SWMS

SWMS NAME

SWMS STATUS

UPLOAD SWMS

HAZARDOUS MATERIALS

Hazardous chemicals are substances, mixtures and articles used in the workplace that can be a health or physicochemical hazard if not handled or stored correctly. Many hazardous chemicals are used in the building and construction industry and InstallEx is required to make available hazardous material data sheets.

Will you use hazardous materials to complete your scope of works?

YesNo

Please list the product name of any hazardous material you may use to complete our scope of works.

If the hazardous materials or your use of them change at any time, please notify the InstallEx immediately.

TERMS OF ENGAGEMENT

InstallEx Victoria Pty Ltd and InstallEx Australia Pty Ltd trade as InstallEx Victoria, InstallEx Australia, The Inside Project and WeDo. For the below terms we will refer to InstallEx Companies and trading names as InstallEx.

Statement of Commitment

At InstallEx, we are committed to providing a safe, fair, and respectful working environment for everyone who works with us and for us. We recognise that our responsibilities extend beyond compliance — to leadership in health, safety, wellbeing, and ethical business practices.

We therefore require that you, your employees, agents, and subcontractors uphold the highest standards in:

protecting health, safety, and mental wellbeing,
respecting human rights and fair labour practices,
safeguarding the environment,
and delivering work with integrity and professionalism.

Wherever local law and InstallEx standards differ, the higher standard shall always apply.

Together, we will ensure our worksites are safe, inclusive, and sustainable, and that all workers are treated with dignity and respect.

Prefill payment terms

Prefill Payable Days Due

PAYMENT TERMS

Payment terms will begin at 14 days from date invoice received.

Invoices will be entered in the system as per the date received (not the invoice date).

Payments are made each Friday for any invoices that fall past 14 days due that week.

After 90 days of your account being registered with InstallEx, payment terms will revert to 30 days from date invoice received.

Payments will be made each Friday for any invoices that fall past 30 days due that week from then onwards.

Invoices must be emailed to accounts@installex.com.au

I AGREE TO PAYMENT TERMS

PURCHASE ORDER (WORK ORDER) FOR PAYMENT

InstallEx will supply you with a purchase order (or work order) to conduct any works either as per our fixed rates or an agreed quoted price. You must not commence any works without this written approval. If you do commence any works without a purchase order you will risk non-payment.

I agree that I have read and understand the purchase order for payment statement above and agree not to commence any works without a purchase order. If I do commence works or complete works without a purchase order I run the risk of not being paid.

I Agree

I agree I will reference the purchase order number on all invoices supplied at completion of the work. Delays in payment may occur if I do not provide the purchase order number on my invoice.

I Agree

VARIATIONS

Any variation to the supplied purchase order must be notified to the site contact prior to any additional works occurring. Written approval via a purchase order must be provided by InstallEx to you before works commence. Failure to adhere may result in non-payment of the additional works cost.

I agree that any variation to the provided purchase order must be notified to the site contact. If I complete any works without a purchase order i run the risk of not being paid.

I Agree

WARRANTY & DEFECTS

I Agree to take all care when carrying out the work and agree to notify InstallEx immediately if any problem arises in the delivery of the service.

I Agree

I agree to warrant all works (goods & services) that I, my employees, agents and subcontractors as the subcontractor provide for 12 months from practical completion.

I Agree

If defective works that I, my employees, agents and subcontractors provided (goods and services) are identified, I will rectify these works within the timeframe specified by InstallEx. I agree that failure to rectify the works within this timeframe or to the required standard may result in InstallEx engaging another supplier to complete the works at my cost.

I Agree

If a customer requests that I, my employees, agents and subcontractors not return to site, InstallEx may deduct money that is owed to me (on the related purchase order or other purchase orders not yet paid) to complete the works as per the original scope of works.

I Agree

COSTS

As a subcontractor, i agree I am responsible for all associated costs to perform the work such as travel, personnel, equipment, materials and anything else required to carry out the work

I Agree

INSURANCES

I agree I am responsible for all insurances related to my business including (but not limited to) Public Liability, Product Liability, General Insurance, Work Cover or Personal Injury Insurance which indemnifies InstallEx from any liability which may arise.

I Agree

I agree to provide InstallEx renewal certificates of our insurances upon request. Failure to do so may result in the stoppage of work.

I Agree

NON-COMPETING CLAUSE

I agree not to approach any client of InstallEx in order to obtain independent business from them without obtaining prior written approval from the Director of InstallEx.

I Agree

OH&S AND MENTAL HEALTH

OCCUPATIONAL HEALTH & SAFETY

I, my employees, agents and subcontractors (“my workers”) are responsible for safeguarding health, safety, and wellbeing at all times. This duty applies to your own work, your colleagues, other trades, clients, and members of the public.

• My workers must not wilfully or recklessly interfere with anything provided in the interests of health, safety, or wellbeing.

• My workers must comply with all InstallEx occupational health, safety, and wellbeing policies and procedures.

• All policies and procedures are available at every work site via QR code within the site folder.

• A management-level representative shall be designated with responsibility and authority for ensuring compliance with this policy and for driving continuous improvement.

• My workers must receive regular training and updates on their rights, responsibilities, and safe work practices.

MENTAL HEALTH & WELLBEING

InstallEx recognises that safety extends beyond the physical environment. I must take proactive steps to support the mental health and wellbeing of myself, my workers and others.

• Everyone is encouraged to raise concerns without fear of reprisal.

• Confidential access to support services will be made available, and a culture of respect, inclusiveness, and balance will be maintained.

• My workers are free from discrimination, violence or harassment, whether

physical or psychological.

• Access and follow all site-specific OHS policies and procedures, available at each worksite via QR code in the site folder.

I agree to all occupational health & safety and mental health & wellbeing policies, procedures and applicable legislation.

PPE

Personal Protective Equipment (PPE)

Appropriate PPE must be worn at all times according to task-specific risks.

PPE must be provided at no cost to my workers, properly fitted, regularly maintained, and replaced when required.

My workers must be trained in correct use, limitations, and care of PPE.

High standard of dress, grooming and personal cleanliness are vital to uphold the InstallEx image. When working on any InstallEx site, my workers are expected to present a clean and neat appearance. In some cases, InstallEx may provide you with a company branded top or vest, if this be the case my workers are expected to always wear this onsite.

To learn more go to https://www.safeworkaustralia.gov.au/safety-topic/managing-health-and-safety/personal-protective-equipment-ppe

I agree to all PPE and appearance policies and procedures and applicable legislation.

Hazards, Incidents & Grievance

Hazards, Incidents & Grievance Reporting

• All hazards, near misses, incidents, or unsafe conditions must be immediately reported to the Project Manager / Project Coordinator via a phone call.

• Incidents will be then immediately documented via the QR code found in the site folder.

• All incidents will be investigated, and corrective actions applied.

• A grievance mechanism is available to all workers, allowing anonymous complaints or concerns to be raised safely, without fear of retaliation.

I agree to all hazard, incident and grievance policies and procedures and applicable legislation.

Tools, Equipment & Electrical Safety

• All tools and equipment must be safe, maintained, and suitable for use.

Electrical equipment connected by cord must be tested and tagged in accordance with legislation and regularly re-inspected.

Unsafe or damaged tools must be removed from service immediately.

To learn more go to https://www.safeworkaustralia.gov.au/duties-tool/construction/hazards-information/electrical-safety

I agree to all electrical safety policies and procedures and applicable legislation.

Child Labour & Young Workers

All actions are taken to ensure that no child labour is utilised on any InstallEx site. Any young workers employed by your business are employed in accordance with the applicable laws and protections.

• There is no forced, bonded or prison labour. Any potential or confirmed case of forced, bonded or prison labour is immediately reported to InstallEx

• Workers under 18 shall not perform hazardous tasks, night work, or overtime, and shall only undertake work appropriate for their age and skill level.

• No forced, bonded, or involuntary labour is utilised by my workers.

• Recruitment fees or deposits must never be charged to workers, and written agreements must be provided prior to commencement of work.

To learn more go to: https://www.safeworkaustralia.gov.au/safety-topic/managing-health-and-safety/young-workers/overview
Victoria: https://business.vic.gov.au/business-information/staff-and-hr/employing-children
Tasmania: https://worksafe.tas.gov.au/topics/Health-and-Safety/managing-safety/managing-people-in-your-workplace/new-and-young-workers

I agree to all child labour and young workers policies and procedures and applicable legislation.

Working Hours, Fair Workplace & Compensation

Working hours must comply with local laws and InstallEx standards, whichever is stricter.

• Workers must have at least one day off every seven days, with overtime voluntary and fairly compensated.

• Accurate records of working hours, wages, and rest periods must be kept and made available for audit.

• I / my company, maintain a comprehensive written recruitment policy that establishes clear protocols for age verification processes, candidate screening and selection criteria, and third-party recruiter management to ensure consistent, lawful, and ethical hiring practices across all recruitment activities.

I agree to all working hours, fair workplace & compensation policies and procedures and applicable legislation.

YOUR RESPONSIBILITIES

FIRST AID KITS
It is the responsibility of all trade partners to have first aid kit in their vehicle.

SITE CLEANLINESS

Each contractor is responsible for cleaning up and keeping the site free of garbage, either swept or preferably vacuumed when leaving.

Most domestic renovation sites (The Inside Project, WeDo sites) will have bins / bags onsite for the disposal of small debris.

Speak with the Project Manager about how to properly dispose of any large items before leaving site.

Commercial building sites (InstallEx sites) will have varying arrangements for disposal of garbage; please ask us if you are unclear.

Deductions for cleaning or removal of garbage may be incurred if these instructions or direction is not followed.

If storing any materials or tools onsite, please ensure they are in a safe and secure location.

LANGUAGE

Always when onsite, you are representing our business. Swearing and inappropriate language or behaviour onsite will not be tolerated, and termination of contract may apply.

DRUGS, ALCOHOL & SMOKING

Drugs and alcohol are not accepted on site under any circumstances. In addition, anyone found under the influence of drugs or alcohol whilst onsite will be removed immediately from site and their contract will be terminated. Smoking is prohibited within all buildings onsite. If you are working within a client's home, it is appropriate to move away from the perimeter of the home if smoking.

RELIABILITY

You are expected to arrive onsite at the agreed start time. If you are delayed for any reason, you must notify the Project Manager / Project Coordinator. If you do not arrive onsite and give no notification or continue to arrive late to site without notification, your contract may be terminated.

SITE CONDUCT

When entering a site, you must introduce yourself and explain who you are and what you are there to do. This applies if the client is another principal contractor or a home owner. If you are working in a client's home please remember a renovation is an invasive experience . Put yourself in the client's shoes and ask yourself how you would like your home treated by trades people. For example, if you use anything in the home, like the bathroom, it must be left clean. This also applies to any pets that may be housed at the job site. Please respect the client's instructions but also ensure they are not causing any health or safety risk. If you believe this is the case, please discuss with the Project Manager / Project Coordinator.

Emergency Services

In the event of an emergency or urgent situation requiring immediate attention, I shall make reasonable efforts to provide services outside of regular business hours. Emergency services may be subject to additional fees as outlined in the pricing agreement or as mutually agreed upon by both parties.

OTHER TRADES WORK

Other trades people may have completed works before you arrive, please treat those works as you would like yours to be treated. If you see an element of workmanship that you believe is not up to standard, report it immediately to the Project Manager / Project Coordinator. Under no circumstances discuss this with the client as this can provide unnecessary stress on the client and will undermine your fellow trades.

DAMAGES

If it is found that you have damaged works or products, a deduction will occur for the repair / replacement works or products. If several trades have been onsite prior to the damage and no trade take responsibility for the damage, a deduction will be made sharing the repair / replacement costs between all trades that had been onsite prior.

SITE CHECK IN

It is a requirement that all workers who attend site check in via the Check In QR code. The check in sign will be displayed near the entrance or found in the site folder.

If a Check In QR code cannot be found, please sms the Project Manager with your site entry time.

This is a WH&S requirement. Anyone found not checking in may have their contract terminated.

CONTINUOUS IMPROVEMENT

Internal audits of safety, wellbeing, and labour practices will be conducted at least annually.

I agree to be responsible on the sites I / my company and my workers work on and to work by the above responsibilities. Failure to do so may result in payment deductions, delays or contract termination.

I Agree

SUBMITTED BY

I confirm the information I have provided is true and correct and that I agree to abide by all terms and conditions noted above.

I Agree

Full Name

Account ID

Contact ID

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